Agenda - 12-04-2006-5l - Laserfiche WebLink

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.; INTERLOCAL AGREEMENT FOR OPERATING AND SHARING OF COST FOR THE FAIRVIEW COMMUNITY POLICING CENTER Purpose: To establish an agreement between the Town of Hillsborough and Orange County regarding the basic operating and cost sharing methodologies for the construction and operation of the Fairview Community Policing Center. Preamble: The Fairview Community Policing Center project originally started out as an effort to locate a police sub-station in the Fairview neighborhood. Community input in the process indicated a desire and benefit to having the Town of Hillsborough and Orange County cooperate by locating the Town's Community Policing Division at the facility, as well as making office space available so Orange County Departments (e.g., Health, Social Services, Aging, etc.) would have the flexibility to establish satellite/part- time hours at the same building. The Town of Hillsborough then coordinated design and planning for the proposed facility with Orange County and the Fairview Block Captains. The result is a. cooperative venture between Orange County and the Town of Hillsborough that is summarized in this agreement. Term of. Agreement: This Agreement shall expire on June 30`i' next following the date on which. the Town of Hillsborough makes the last debt payment of principle and interest on the indebtedness it will incur to finance the cost to construct the building and other improvements, if any; on the property to be provided by Orange County as contemplated by this Agreement. For example if the Installment- Purchase agreement used to finance the building is for a ten (10) year period and the final payment is made in March of .2010, then the Agreement expire on June 30, 2010. The Agreement and its provisions will automatically renew each year thereafter, until the Agreement in amended in writing by each party. In any event; the term of this Agreement shall be at least five (5) years so that the Agreement will expire no sooner than June 30, 2006. Town of Hillsborough Responsibilities: • Pay for 100% of the design costs of the FCPC (Fairview Community Policing Center). • Coordinate 100% of the construction administration associated with building the FCPC. • Coordinate, secure, and administer the debt financing necessary to pay for the FCPC. • Responsible for making the annual or semi-annual debt service payments for the building, then invoicing Orange County annually for their share of the debt payments according to the cost-sharing formula. • Responsible for all water/sewer impact fee costs and monthly charges associated with the FCPC. • Responsible for paying the electric, gas (if applicable), housekeeping, and general maintenance bills associated with operation of the FCPC, then invoicing Orange County annually for their share of these costs according to the cost-sharing formula. • Responsible for all telecommunications-related costs for the Community Policing offices (e.g., phones, phone bills, etc.). Note: The building will be wired for separate phone lines for the Town and County offices, so each entity can be billed separately. • The Town's cost-share for the annual debt-service payments is 64%. The Town will pay 64% of the annual debt-service payments until this original debt on the FCPS is retired. Note #l: This figure is based on a formula based on usage of space. Note #2: The Town and County Boards will each have to approve the overall construction bid award and length of debt-service financing (e.g., ten years, twelve years, etc.). Page 2 Interlocal Agreement