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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: December 4, 2006 <br />Action Age~- <br />Item No. <br />SUBJECT: Amendment to Interlocal Agreement for Operating/Sharing Cost for the <br />Fairview Community Policing Center <br />DEPARTMENT: County Manager's Office PUBLIC HEARING: (Y/N) No <br />ATTACHMENT(S): INFORMATION CONTACT: <br />5/30/06 Letter from Mayor Tom Stevens Gwen Harvey, 245, 2300 <br />10/9/00 Agreement Geof Gledhill, 732-2196 <br />Proposed Amendment to Interlocal Pam Jones, 245-2650 <br />Agreement <br />PURPOSE: To request approval of an amendment to the Interlocal Agreement for Operating <br />and Sharing of Cost for the Fairview Community Policing Center dated October 9, 2000, with <br />the County to release its dedicated space to the Town. <br />BACKGROUND: The Town of Hillsborough has requested that the County consider amending <br />its agreement so that the Town could make use of the office space at the Fairview Center <br />originally assigned for County purposes. Since the Town and County partnered on the facility <br />over six years ago, the Town's needs for the Community Policing Division have grown and the <br />County's need for its dedicated space -generally speaking, two offices. and a storage closet - <br />has been less routine and defined by community-based ventures or~special projects. <br />County staff believes it would not create an undue operational hardship on County operations to <br />release its dedicated space to serve growing neighborhood needs expressed by the Town. The <br />County would continue to enjoy access to the .common area/multi-purpose meeting space <br />through the Town's reservation system, as has been done in the past by Cooperative <br />Extension, Recreation and Parks, and other County departments. <br />Attached is an amendment to the Interlocal Agreement prepared by the Town Attorney and <br />amended by County Attorney Geof Gledhill (revisions noted in the amendment attachment in <br />strikethrough/underline format) that provides for the effective elimination of the County's cost <br />share for the annual debt services (36% based on space usage), the annual housekeeping, <br />applicable utilities, and general building maintenance (30%), and the pro-rata share of annual <br />costs for liability, fire, and casualty insurance. <br />FINANCIAL IMPACT: Funds in the total amount of $3,600 were appropriated by the BOCC to <br />meet projected costs for this agreement in the current budget year. Historically, payments have <br />been made to the Town on the last day of each fiscal year for costs incurred. <br />