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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: December 4, 2006 <br />Action Ages <br />Item No. <br />SUBJECT: Amend 2005 COPS Interoperable Communications Grant Contract With the <br />City of Durham <br />DEPARTMENT: Emergency Management PUBLIC HEARING: (Y/N) No <br />ATTACHMENT(S): <br />9/11/06 Emergency Management <br />Letter to the City of Durham <br />Department of Justice (DOJ) Letter <br />INFORMATION CONTACT: <br />Kent McKenzie, 968-2050 <br />PURPOSE: To amend the existing grant contract with the City of Durham for the 2005 US <br />Department of Justice COPS Interoperable Communications grant, as approved by the Board <br />on March 2, 2006. <br />BACKGROUND: The United States Department of Justice COPS office awarded Orange <br />County and the City of Durham a competitive grant in the amount of $3,998,320 in 2005 to <br />procure interoperable communications equipment. Orange County's share equals $1,353,160 <br />and was originally identified to purchase interoperable radio consoles and portable radios. Due <br />to the nature of the grant, the City of Durham is the lead agency for the grant and Orange <br />County is a subgrantee. The Board approved the grant acceptance and original contract with the <br />City of Durham on March 2, 2006. <br />Due to recognized cost savings of approximately $493,648 achieved through state contract and <br />competitive pricing, the County was able to request a budget modification to procure additional <br />items necessary to fully implementing an interoperable communications system. These items <br />include a new telephone switch, Uninterruptible Power Supplies (UPS), additional 800 MHz <br />handheld radios, and improved electrical grounding for the system. <br />The contract with the City of Durham must be modified to include the additional items described <br />above, and as approved by DOJ. Equipment purchased with this grant should be in place at the <br />510 Meadowlands Drive facility by March 2007. <br />FINANCIAL IMPACT: There is no financial impact for this change in scope. <br />RECOMMENDATION(S): The Manager recommends that the Board approve an amendment <br />to the contract with the City of Durham, pending final review by staff and the County Attorney, <br />