CH-OCVB minutes 041713 - Laserfiche WebLink

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Approved May 15, 2013 as amended* 2 | Page CHOCVB BOD Meeting April 17 , 201 3 Reports Finance Mike Gering reported that the budget is on target stating that some accounts went over budget but were compensated by under spending in other accounts. Mr. Gering informed board members that the proposed budget for 2013-14 would be discussed at the next meeting but did mention that $175,000 would again be requested by the Town of Chapel Hill. Paolicelli discussed briefly the history of the legislation and how the Bureau came to receive its current percentage of revenue. In response to the discussion, Chapel Hill Town Councilman Gene Pease inquired on the specifics of the performance agreement with the Town. Ms. Paolicelli replied that $175,000 was allotted last year with the potential of receiving 50% of any revenue over one million. Mr. Pease encouraged Bureau representatives to speak with town council members regarding an increase in funds and suggested to specifically show their ROI, however cautioned that several major items on the towns’ agenda might take precedence over tourism. Anthony Carey reminded everyone that if it weren’t for the 14000 room nights shut down for several months this year, the industry would have seen more than $1 million in revenue which would have qualified them for additional dollars based on the Town’s incentive program. Mr. Pease agreed stating that with the current agreement, funds for performance would not be received until the following fiscal year. He added that he would be open to any creative solution to get more funding. More discussion ensued encouraging the Bureau to work with Town’s EDC director Dwight Bassett for support in this effort. Executive Director Laurie Paolicelli briefed the board on her presentation to the Interlocal Parks group on the potential of attraction more amateur athletics to Orange County. Discussion ensued on this. Penny Rich commented that they (Intergovernmental Parks Work Group) have been trying to push downtime dates to tournament planners. Mark Sherburne commented that those groups want very low rates and they (Aloft and other Chapel Hill hotels) get priced out of the market. Anthony Carey added that competitive rates could be offered but during the summer months only. Lydia Lavelle suggested pursuing non-traditional indoor sports such as Bridge for gaming tournaments. Concluding this discussion, Ms. Paolicelli offered to invite the NCHSAA Executive Director to the next board meeting to give an overview of why fewer tournaments are being held here. It was also suggested to invite Robert Cox, Alamance County CVB and representatives from other NC sports groups. Continuing with her report, Ms. Paolicelli informed board members of the tremendous momentum the Bureau has received in support of saving the TerraVita event. The organizer of the event, Colleen Minton, accepted a full time job and therefore unable to commit to the event full time. Mr. Carey