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ExeCLItive Directors Report Chair Waldorf stated that the ad hoc space needs committee that the board appointed last month met and asked Ms. Paolicelli to give a brief overview of where we are in the process. We have issued an RFP that has three prongs; first is a local needs analysis to get community members involved in the process; second is a market analysis to see what is in the pipeline locally and in the surrounding communities to access the demand; and third looks at construction sites and funding which we do not need at this time. After reviewing the four responses received they are recommending Convention Sports Leisure Company located in Minneapolis. They have conducted many studies like the one we are looking for and have done work for UNC. Having already had experience in the community made them an attractive choice. Hiring CSL is the staff's recommendation. The committee will meet with CSL in May. The chair recommended they invite Aaron Bachenheimer and Anna Wu from UNC. They will have a recommendation by the June meeting. Budget Update Ms. Paolicelli reported that our proposed budget for next year is $1.5 million. Of that $460,000 is salaries, $500,000 is tourism advertising and the rest is in operations and work with Orange County Community Relations. We have spent down our fund balance during the current fiscal year predominantly on advertising. Sales port Marlene Barbera reported that she has put together a proposal to bring a travel writer's conference to Orange County. The organization is the North American Travel Journalists Association. Their meeting destination for May of 2017 has fallen through and she working on getting them to come here. The conference is focused getting the attendees acquainted with the area. The organizations membership is made up of journals, bloggers, travel writers, photographers and videographers. Seventy percent of their membership is travel journalist and the remaining thirty percent are CVBs. Timing of the conference would be the week after graduation at UNC, May 15 -19, 2017. Ms. Paolicelli reminded the Board that this is large undertaking by a staff of six and that responsibilities already in place would continue. Chair Waldorf suggested we make funds available to bring in contract help. New BUsiness/Round table Chair Waldorf acknowledged all for updates in their respective fields: Annette Stone reports that the Carrboro Board of Alderman approved a conditional use permit which will allow for the building of an additional hotel in Carrboro, a Hilton Garden which will be built adjacent to the Hampton Inn. Meg McGurk reported that the day after graduation at UNC major streetscape work will begin on Rosemary St.. The work will continue from May 16 until October and make it ADA accessible. Also starting the day after graduation, porthole alley will become pedestrian only. This is being called "Phase Now' by the University and will create pedestrian access from Memorial Hall to Franklin St. Deb Hepp reported that this will be her last meeting with the board as she is moving to Chatham County. She stated that Tim Hoke, the Chair of the Orange County Arts Commission will be taking her place. Mr. Hoke is an Architect. Chair Waldorf adjourned the meeting at 9:20. 21Page C II II 0 C V P B 0 D 1Meetfiing M a ii, clh 1 .6, 2 01.6