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Orange County Commission for the Environment DRAFT Meeting Summary October 10, 2016 Orange County Solid Waste Administration Building, Chapel Hill PRESENT: Lynne Gronback (Vice Chair), May Becker, Loren Hintz, Bill Kaiser, Bill Newby, Rebecca Ray ABSENT: Peter Cada, Jeanette O'Connor, Sheila Thomas - Ambat, Lydia Wegman STAFF: Brendan Bouma, Rich Shaw GUESTS: David Hunt, Jim Northrup, Patrick Mallett, Rachel McCook, Alan Parry I. Call to Order — Gronback called the meeting to order at 7:32 pm. She noted that seven CFE members were needed for a quorum, but only six members were in attendance. 11. Additions or Changes to Agenda — Shaw asked to move up the discussion of the CFE's use of Facebook and other social media so that David Hunt could take part in the discussion prior to having to leave for fire training. Gronback asked CFE members if there were any objections to that request; there was none. 111. Minutes — No action was taken on the August 8 meeting summary for lack of a quorum. [Note: The order of agenda items IV. and V. was reversed.] V. CFE Outreach and Facebook Page — The CFE continued its discussion on the use of Facebook and other social media. David Hunt (BOCC Office, Information Specialist) and Jim Northrup (Orange Co. Information Technology Director) presented information and responded to questions on the use of social media by a County advisory board. Shaw provided an overview of the CFE's initial creation of a Facebook page by former CFE member Steve Nezgoda and subsequent postings of information by CFE members Jeanette O'Connor and Loren Hintz. He said the CFE has not used the Facebook page in several months pending information on how to conform to the social media policy. Hunt explained the use of social media by County departments and by advisory boards. He noted some of the potential problems that can occur and have occurred. Hunt and Northrup offered their support for the CFE's transition of its current Facebook account to a new Orange County account in accordance with the County's social media policy. CFE members asked what kinds of information is considered inappropriate and would need to be removed from the Facebook page. Hunt said to avoid posting copyrighted material and to avoid advocating positions on political matters. Northrup suggested that if the CFE includes information from other sources that its members make a reasonable effort to know and understand the meaning of the content. He said if there is any question about the appropriateness of material the CFE should ask for an opinion from the County staff, and in some cases from the County Attorney. Ray recommended the CFE establish internal protocols for the posting of material. She pointed out that some organizations only "push" material to their social media page while