CFE agenda 080816 - Laserfiche WebLink

Browse Search

6) Employees shall obey all laws and shall refrain from engaging in partisan political activity when using social media sites on behalf of the County. 7) All questions concerning implementation of the Social Media Policy shall be directed to the County Attorney. G. Account Deactivation IT reserves the right to monitor and terminate any underutilized social media accounts. H. Records Management 1) Department use of social media shall be documented and maintained in an easily accessible format that tracks account information and preserves items that may be considered a record subject to disclosure under the North Carolina's Public Records Act or required to be retained pursuant the records retention laws. 2) Departments are responsible for the creation, administration and deactivation of social media accounts. 3) Only the Department Head associated with a particular social media site shall have the credentials to control the email access account for the site or social media account. Account password information shall only be shared with authorized staff designated by the Department Head, or her/his designee, to fulfill the role of Site Account Administrator. 4) Passwords shall conform to County complex password requirements when permissible. 5) Account password shall promptly be reset when an employee is removed as an account administrator. 6) Departments shall maintain a record of social media sites created for County use, including, but may not be limited to: (a) A log file containing the name of the social media network, account id, password, registered email address, date established, authorizing representative and name of person who created account and agreed to the sites terms of use agreement and /or policy. (b) A record of the sites usage agreement at the time the site was created and any updated versions. (c) A list of authorized site content authors and editors. (d) Electronic information posted to a social media site by the County, or a member of the public if permitted, may be considered a record subject to North Carolina Public Records Act. 7) Any content maintained in a social media format that is related to County business, including a list of subscribers and County or public posted communication, may be a public record. 8) IT shall have procedures in effect to preserve published social media content. 9) The Department maintaining the site is responsible for responding completely and accurately to any public records request for public records on social media. 10) Site content shall be maintained in accordance with its respective Records Retention Schedule and in accordance with County IT policies and procedures. If the content constitutes a public record, it must be disclosed to the public unless an exemption applies. 11