CFE agenda 061316 - Laserfiche WebLink

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3) Departments shall determine the appropriate access levels which include identifying what sites, or type of sites, the individual is approved to use, as well as defining capability: publish, edit, comment or view only. 4) Only the Department Head and designated employees shall have permission to create, publish or comment on behalf of a County Department. 5) Only the Department Head associated with a particular Social Media Site and the County Manager shall have the authority to increase or decrease the access levels to the social media sites. 6) The ability to change account credentials shall be the responsibility of the Department Head and not delegated within a Department. 7) Employees authorized to monitor content on social media sites shall comply with the guidelines provided in Section D — Site Content. 8) Authorized users shall be provided a copy of the County's social media policy and are required to acknowledge their understanding and acceptance of this Policy. B. Approved Social Media Networks 1) Departments shall utilize only approved social media networks for hosting official County social media sites. 2) County social media sites shall be used only to provide information about County Departments or County related events or programs. 3) Social media networks under consideration will be reviewed and approved by the Chief Information Officer in with consultation from County Attorney, HR and Risk Management when appropriate. 4) For each approved social media network, usage standards will be developed and documented by Information Technologies to optimize government use of the site in correlation with the County's overall business mission and County Social Media Use Policy. 5) Chief Information Officer is responsible for maintaining the list of approved social media networks and site related usage standards. 6) Social media networks on the approved list shall be reviewed at least bi- annually for changes to terms of use agreements and /or new /expired offerings or as needed. 7) A Department may request review and approval of additional social media networks as needed. C. Official County Social Media Sites 1) County Department social media sites shall be created and maintained in accordance with County social network usage standards and with identifiable characteristics of an official County site. 2) County social media network accounts shall be created and maintained using an official County email account, solely owned by the respective Department Head. 3) Sites shall contain visible elements that identify them as an official Orange County, North Carolina site. Among other items, this includes displaying official County seals, Department brands, contact information and a link to Department websites.