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Publicity <br />Planning <br />Purchasing <br />Set Up <br />Send out online or email invitations (avoid direct mail publicity campaigns) <br />Collect RSVPs to get an accurate headcount to avoid over - ordering food <br />Laminate all posters and promotional materials so they can be re -used if event will recur <br />Identify a menu and a plan for how the food and drinks will be served <br />Identify items in waste stream as reusable, recyclable, compostable, or trash. Use "Sorting" tool for help. <br />Reserve a venue and identify the disposal options that are available. Decide whether you'll be collecting <br />compostables. Use "Sorting" tool for help. <br />Generate a list of all the serving items you will need <br />Use the "Suggestions" tool to order compostable and reusable event products <br />Use our "Caterers" tool to order food from local caterers <br />Contact OC Solid Waste Management to borrow signs and containers for waste sorting stations <br />Set up waste sorting stations with a clearly labeled compost, recycling, and trash bin <br />Remove all trash bins in the event area other than the trash sorting stations <br />Plan for how to manage full bags of compostable food and paper waste during and after the event <br />During the Event <br />Announce to the audience proper waste separation techniques <br />Monitor trash sorting stations to ensure recyclable and compostable materials are sorted appropriately <br />Manage any compost bins that fill up according to your plan <br />Near the end of the meeting /event, encourage participants to take food home <br />Once the Event is Over <br />Manage compost and recycling according to plan <br />If there are leftovers, encourage staff /volunteers to bring "tupperware" to take food home <br />If there is unserved /unopened food, take to Orange Congregations in Mission in Hillsborough, (919) <br />732 -6194; Interfaith Council Community House in Chapel Hill, (919) 967 -0643 <br />Clean and return all borrowed items <br />Take down and store all posters and promotional materials <br />