CFE agenda 060815 - Laserfiche WebLink

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(Attachment B to Board - Approved Energy Management Plan Project Charter) The information process will include a variety of methods for conveying project information to stakeholders, such as: • a dedicated project webpage; • e -mails to stakeholders on our distribution list; • paper mailing(s) to stakeholders (such as newsletters); • news releases, guest articles in local papers; etc.; • outreach presentations to interested community groups, including elected officials; • social media (Twitter; any other social media that OWASA may decide to use in the future); and • announcements and presentations during televised Board meetings and other community meeting(s). The engagementldialogue process will include opportunities to ask questions, seek information, and provide comments and feedback via a variety of methods, such as: • participation at meeting(s) of the Board of Directors or its Committee(s); • e -mail, letter, or fax at any time to the staff and/or Board; • participation at project - related community outreach meetings; • face -to -face meetings (either one -on -one or small groups) upon request; and • feedback forms on the project webpage. We will strive to provide at least two to four weeks for distribution and review of applicable information before engagement /feedback opportunities at Board and Committee meetings when the project is discussed. The evaluation process will include: • informal surveys of stakeholders (offered on the webpage, at outreach meetings, etc.) to seek their feedback on the information and engagement opportunities we have provided; • After Action Review by staff; and • Board of Directors evaluation of the value of the engagement process for the project. A summary table showing community engagement activities, target audiences, communication methods, etc. is provided on the following page. 11