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e°°°~P °~ 0 ~ ~q MEMORANDUM <br />a~ ~ ~ °p ~ :~ 9 3 <br />o ?o ~ \~ <br />~z ~ ~z ~~t~ sit ~~,~ To: Rod Visser, Interim County Manager <br />~`''" ~°`°`~e QRANGE COUNTY From: Jack Bail, Emergency Management Director <br />ORANGE COUNTY Date: September 19, 2006 <br />EMERGENCY MANAGEMENT <br />PO Box 8181 Subject: Exploring the Purchase of WebEOC <br />Hillsborough, NC 27278 Orange County Emergency Management has been presented with a unique <br />opportunity to redirect a portion of an existing grant to purchase a software <br />Emergency Medical Services license for an incident management computer system. <br />Fire Marshal <br />Hazardous Materials Team This software package, called WebEOC, was just recently adopted by the <br />Disaster Response State of North Carolina to manage emergency incidents on a statewide <br />9-1-1 Communications basis. The software replaces the previous software, EM2000, and is more <br />robust, flexible, and redundant than the legacy software. <br />DuringNorlnal Business Hours: <br />919-968-2050 WebEOC has offered Orange County a quote of $39,500 for the software <br />license, and an estimated additional $7,100 for training and installation <br />919-644-3030 expenses. The County was authorized to redirect $45,000 of existing grant <br />funding to purchase the software and pay for training and installation up to <br />24 Hour Wfzrning Point• <br />the total amount. <br />919-933-2600 <br />919-732-8161 If purchased, this software will allow the County to share information <br />within and among our municipal, University, Hospital, and non-profit <br />BrrsrnessPErxMachrne. partners before and during emergencies. The software will facilitate sharing <br />919-968-4066 of resource information, allow for resource request and fulfillment, as well <br />z4-H°rrrF~`ua°h'ne' as tracking of significant information. Since Katrina, and the litigation that <br />919-967-9026 has arisen from that event, proper documentation efforts during an <br />DIRECTOR emergency are proving critical during the aftermath of disasters. <br />Jack Ball, Colonel <br />jba11@co.orange.nc.us In consultation with Todd Jones, it has been suggested that an offsite <br />hosting method be implemented through the software vendor's hosting <br />DEPUTY DIRECTOR/EMS/ADMINISTRATION facility. The vendor, ESI, operates a secure, multiple redundancy facility in <br />C. Kent McKenzie, Major <br />kmclcenzie@co.orange.nc.us the Atlanta area which will provide 24/7 tech support and up time, as well <br />as offer. state of the art computer server hardware. We support contracting <br />DEPUTY DIRECTOR/FIRE MARSHAL out server support to ESI for this project. It is important to note that our <br />Mi1ce Tapp, Major grant pays for software purchase, but cannot be used to pay the annual <br />mtapp@co.orange.nc.us charges for either offsite hosting or local hosting. <br />DEPUTY DIRECTOR/COMMUNICATIONS <br />Gwen Snowden, Major We feel that utilizing WebEOC in the County will maximize efficiency in <br />gsnowden@co.orange.nc.us utilizing resources, tracking essential information, and interconnecting our. <br />partner agencies, which will have the outcome of protecting the lives and <br />property of our County residents and visitors. The information collected <br />and stored by WebEOC during disasters will allow us to more easily review <br />actions taken and improve our preparedness and response during future <br />incidents. <br />