Agenda - 10-03-2006-5i - Laserfiche WebLink

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ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: October 3, 2006 Action Agenda Item No. 5- i SUBJECT: Bid Award: Eighteen Gallon Recycling Bins for Solid Waste DEPARTMENT: Purchasing and Solid Waste PUBLIC HEARING: (Y/N) No ATTACHMENT(S): Bid Tabulation INFORMATION CONTACT: Pam Jones, 245-2652 Gayle Wilson, 968-2885 PURPOSE: To consider awarding a bid. to SCL A-1 Plastics LTD of Brampton, Ontario Canada for 19,500 blue 18 gallon recycling bins and 13,700 orange 18 gallon recycling bins. BACKGROUND: The Solid Waste Management Department FY2006/07 budget provides for the purchase of 33,200 eighteen (18) gallon recycling bins. These bins will be used for providing a second recycling bin to each serviced household as part of the expansion of the urban and rural curbside recycling programs (30,000) and routine annual replacement bins (3,200). Specifications were developed by staff and bid call 261 was advertised both in the paper and on the County webSite. The units specified matched bins previously purchased by the County. Nine firms received the bid package. Five bids were received. SCL A-1 Plastics LTD of Brampton, Ontario Canada submitted the lowest responsive bid of $215,468 ($6.49/bin). SCL A-1 Plastics' bid included a 7-year full replacement warranty for the bins. Orange County anticipates a useful life of 10 years for the bins. Staff believes the 7 year warranty is critical and therefore recommends SCL A-1 Plastics for award. FINANCIAL IMPACT: Total purchase price, if approved by the Board, would be $215,468. Staff recommends that the bins be financed over a 59-month period to take advantage of prevailing low interest rates and to maintain the cash position of the Solid Waste Enterprise Fund. It is assumed that financing can be obtained at an interest rate of 4.75%. Debt service will be paid on a quarterly or semi- annual basis. Annual payments are estimated to be approximately $49,081. Sufficient funds are budgeted in the FY-2006/07 Solid Waste Management Department Budget. The Finance Director will prepare the necessary documentation and schedule for required Board actions at subsequent Board meetings related to the financing of this and other equipment acquisitions. RECOMMENDATION(S): The Manager recommends that the Board: 1) award a bid to SCL A-1 Plastics LTD of Brampton, Ontario Canada for a total of $215,468 ($6.49/bin; and 2) authorize the Purchasing Director to execute the necessary paperwork