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Orange County Housing Authority Board <br /> November 20, 2014 <br /> Members Present: Diane Beecham and Jean Bolduc <br /> Members Absent: Tammy Jacobs <br /> Staff Present: James Davis <br /> Welcome/Introduction <br /> The meeting was called to order by the Chair Jean Bolduc at 6:18 pm. <br /> Approval of Minutes <br /> Chair Jean Bolduc made a motion to approve the September 17, 2014 minutes as amended. <br /> Commissioner Diane Beecham seconded the motion which passed unanimously. Diane made a motion to <br /> accept the October 15, 2014 minutes. Jean seconded the motion which passed unanimously. <br /> Section 8 Housing Assistance Payments Budget Review <br /> James Davis reviewed the revenues and expenses for the Section 8 Housing Choice Voucher Program as <br /> of September 30, 2014. Information regarding the September, October and November HUD HAP and <br /> Administrative Fee disbursements were not available at the time of the meeting. James will provide an <br /> update of this information at the next meeting. <br /> HUD Audit Reports <br /> a. SEMAP: James presented the audit findings from the annual SEMAP review. The <br /> Housing Authority received an overall rating of"Standard Performer" but had three (3) <br /> Indicators to correct. Areas of poor performance included Indicator 5 (HQS Quality <br /> Control), Indicator 12 (Annual HQS Inspections), and Indicator 12 (Lease-up). <br /> Commissioners discussed how these areas of poor performance should be addressed. It <br /> was discussed that Indicator 12 is an inaccurate depiction of how timely inspections are <br /> conducted. Whereas the units noted in HUD's report indicate that annual inspections <br /> were not completed within 12 months, the Housing Authority asserts that these units were <br /> inspected in a timely manner but the software used to input the inspection data did not <br /> interface with HUD's software on some occasions. The Commissioners discussed the <br /> possibility of upgrading its Emphasys Software. The Commissioners also recommended <br /> that James request a reconsideration of the score based on this interfacing issue. <br /> b. VMS: James presented the findings of the VMS audit. He presented the issue that the <br /> auditors had in calculating data because the Emphasys Software did not communicate or <br /> translate the data. Thus, some data was manually calculated. James informed the <br /> Commission that Tara Fikes has been working to provide information to the VMS <br /> auditors and will provide a concise response to the findings. <br /> Department Report <br /> a. Membership Update: James informed the Commission that new members will not be <br /> added to the board until after the new year,per the Clerk of the Board of Commissioners. <br /> Jean will send a letter to an HCV participant asking him to consider serving on the board. <br /> b. 2015 Proposed Payment Standards: Diane made a motion to increase the payment <br /> standard to 110% of the FMR effective January 1, 2015. Jean seconded the motion <br /> which passed unanimously. The Commissioners discussed the possible financial impact <br /> of increasing the payment standard and the impact on the total number of vouchers that <br /> can be administered under the higher standard. The Commissioner also discussed <br />