OC Housing Authority minutes 121615

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Ms. Spencer-Horsley updated the Board on the Waiting List. She said staff is following instructions from the Board to serve people who remained on the Waiting List first before new applicants. There are approximately 100 applicants left from the previous list and staff is in the process of inputting applications received during the opening of the Waiting List.There were over 800 applications received. Plan Amendments HUD recently approved that those on fixed income could now go to tri-annual reviews. It will also allow bi-annual inspections for some units. Ms. Spencer-Horsley also noted that Congress has agreed on spending bill.The HOME program and CDBG (Chapel Hill)will receive funding. Analysis of Impediments The analysis of impediments is scheduled for action by the BOCC at the January 21, 2016 Commissioner Meeting. Financial Report Audrey Spencer-Horsley provided the financial report and explained the expenditures worksheet for the HCV Program. Other Discussion Tammy Jacobs wanted to know timeline on the 800 applications that was submitted in November. Ms. Spencer-Horsley stated that letters should go out to the applicants by the end of January. She explained that it takes time to input the applications. Jean Bolduc wanted to know if the applicants would be assigned a number at that time. Jean suggested instead of assigning numbers maybe you can say they will hear from the housing authority in 30, 60 or 90 days. Ms. Spencer-Horsley also added that she would like to have a module that clients and landlords can use online. Ms. Spencer-Horsley also shared that vouchers can be used 10 miles outside of the County and that we currently have applicants looking outside the County. Other Business Jim Hutcherson and David Saconn from the Housing, Human Rights and Community Development Department were guest speakers on Housing Quality Standards Inspections. They explained that inspections are based on Housing Quality Standards. Mr. Hutcherson stated that everything should be in working order the way it is designed and intended to be. He stated that houses built before 1978 they look for potential lead-based paint. Mr. Hutcherson and Mr. Saconn explained the five inspections that take place.The five inspections are: Initial, Annual, Re-inspection, Special inspection and Quality Control. An initial inspection is when a tenant moves in. The annual inspection is based on the recertification date, normally 3 or 4 months before. Re-inspection occurs if something is found on the initial inspection. Special inspection is requested by tenant or landlord and Quality Control is when each inspector looks at each other's work to make sure nothing is missed. In discussion, it was discussed to do a list of myth busters to avoid any misunderstanding about the inspection process.