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FROM: Orange County Arts Commission <br />SUBJECT: Monthly Meeting <br />DATE: November 10, 2014 <br />LOCATION: Orange County Public Library, Hillsborough <br />MEMBERS PRESENT: Brian Finch, Deb Hepp, Tim Hoke, Tinka Jordy, Ashley Nissler, Joy Salyers, Devra Thomas <br />MEMBERS ABSENT: Lindsey Alexander, Katherine Dickson, Doris Friend, Emily Lees, Geoffrey Hathaway, <br />Bronwyn Merritt, Kathleen Ponder, Scott Van Manen <br />Meeting called to order at 6:30 PM NO QUORUM <br />Topic A <br />Topic B <br />Topic C <br />Topic D <br />Discussion Point: Review of September 2014 Minutes <br />Decision /Vote(s): No discussion of minutes because of lack of quorum. <br />Action Item: None <br />Discussion Point: Director's Report <br />Decision /Vote(s): Devra Thomas talked about the Mecklenburg County %% sales tax proposal for arts <br />funding that did not pass. On 11/20 Devra Thomas and Doris Friend will staff the OCAC office in Martha <br />Shannon's absence to receive grant proposals that are hand - delivered. There was some discussion about <br />electronic submission of grants. This could range from a simple email attachment to an online system <br />connected to the website. Everyone agreed this should be investigated before the next grant cycle. <br />Action Item: None <br />Discussion Point: CHOCVB Liaison, Ad Hoc Committee Updates <br />Decision /Vote(s): There was discussion about the need to launch a new website. Joy Salyers will talk to a <br />web developer she has worked with, and then the Marketing Committee will be meet to discuss the next <br />steps. <br />Action Item: None <br />Discussion Point: Old Business /New Business /Post -Board Mini - Retreat <br />Decision /Vote(s): Devra Thomas recommended OCAC board members keep in touch with county <br />commissioners. Joy Salyers requested a list of the county commissioner names, mailing and email <br />addresses. Tim Hoke suggested also considering advocacy at the state level by staying in touch with state <br />legislators. Deb Hepp suggested offering one or more commissioners the opportunity to attend Arts Day <br />by paying their way. Devra Thomas also mentioned the positive impact of having more OCAC <br />representation at the county commissioners meetings when grant money is disbursed. Doris Friend's <br />request to vote on grant applications without attending the grant meeting was discussed. The general <br />consensus was that meeting attendance is necessary to vote (NOTE: "Members of advisory boards must <br />