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FROM: Orange County Arts Commission SUBJECT: Monthly Meeting DATE: November 9, 2015 LOCATION: Orange County Public Library, Hillsborough MEMBERS PRESENT: Lynne Albert, Ian Bowater, Doris Friend, Geoffrey Hathaway, Debb Hepp,Tim Hoke, Tinka Jordy,Andrea Riley,Joy Salyers,Jennifer Shelton, Scott Van Manen MEMBERS ABSENT: Bronwyn Merritt, Ashley Nissler, Kim Roberts STAFF PRESENT: Martha Shannon Meeting called to order at 6:33 PM Topic A Discussion Point: Review of October 2015 Minutes Decision/Vote(s): Discussion of minutes. Action Item: October 2015 Minutes approved. Topic B Discussion Point: Director's Report Decision/Vote(s): OCAC's gridwall is now stored at the Chapel Hill Public Library. Orange County Public Information Office now wants OCAC to send out our own press releases (a reversal of usual county policy). We have received a current local media contact list from their office.This gives the Arts Commission more flexibility in the timing of our press releases and our message won't get lost in longer Orange County press releases.The Budget Amendment giving the Arts Commission the additional $2,010 in state Grassroots funds is on the BOCC's November 17, 2015 meeting agenda for approval. New OCAC board member Judy Morris has declined to serve, due to scheduling issues.There are no Volunteer Applications at this time. Staff will ask Meg McGurk(Chapel Hill Downtown Partnership) if she wants to partner again on another "Artist&Venue Matchmaking"Artists' Salon in February, 2016.The OCAC raffle was advertised widely, including via press release. Action Item: The OCAC Annual Report and Work Plan for the BOCC was discussed and additional language was added to the "Concerns and Emerging Issues" section and the "2016 activities" section. Topic C Discussion Point: CHOCVB Liaison,Ad Hoc Committee Updates Decision/Vote(s): Debb Hepp gave the Marketing Committee Report. Board member Kim Roberts is leading the effort RE: OCAC social media: Facebook,Twitter, etc. OCAC board discussed possible sources for social media content.The Marketing Committee sent out an RFP on our Market Research project.Two Orange County marketing firms responded and Sheer&Associates was selected as the lowest bid. Debb Hepp and Scott Van Manen met with Joel Sheer RE: this project. It will include phone interviews with stakeholders and an email survey. Possible focus groups may come later.The purpose of this project is to get more participation in the grants process and other OCAC programs. Sheer's bid is$8,600.The Visitors Bureau will give$5,000 toward this market research project cost.