Arts Commission minutes 020816 - Laserfiche WebLink

Browse Search

Topic D Topic E Topic F to find out what type of paperwork will be required for Triangle Visual Artists to sign. They would like to have the opening reception for their show on March 25th to coincide with Hillsborough Arts Council's Last Friday event. Staff is still trying to get answers from Asset Management RE: number of hangers available and whether or not the "Free Spirit Freedom" exhibit will be there. OCAC website has been hacked twice, so our web developer has changed to a different platform, which should be more secure and run a bit faster. Staff sent preliminary information on Raleigh Arts Plan to EDC Director Steve Brantley, in response to Commissioner Jacob's petition at the BOCC's February 2, 2016 meeting. OCAC received a request from Fall 2015 grant recipient Gravelly Hills Middle School to approve a significant change in performers for their "Cultural Explosion" event, due to partial funding from OCAC. Action Item: OCAC voted to approve Gravelly Hills Middle School's requested change in Fall 2015 grant. Discussion Point: CHOCVB Liaison, Ad Hoc Committee Updates Decision /Vote(s): Debb Hepp spoke about the research project with Sheer Associates. Scott Van Manen, Debb Hepp and staff met with Joel Sheer about the upcoming interviews with stakeholders. Once he completes the interviews, Joel Sheer will share his results so that the online survey questions can be reworked, if needed. He has recommended leaving the online survey 4 -6 weeks to gather as much information as possible from a broad audience. The OCAC's proposed Facebook page is awaiting approval from the county's IT Dept. The Marketing Committee will discuss the Facebook page look and contents at their February 18, 2016 meeting. OCAC staff has distributed examples of the Facebook pages of other Orange County government departments for the Marketing Committee to review. The Grant Application Committee has met and discussed possible improvements to our grant applications. The additions of a "sample budget" and "tip sheet" were suggested by this ad -hoc committee. A mini -grant ($500) category for non - traditional entities (not necessarily 501 c 3 nonprofits) was discussed. This proposed new category would be modeled after a similar grants program of The Arts Council of Winston -Salem & Forsyth County. There was also discussion about requiring board attendance at all grant- funded events, and how this might be implemented, coordinated, and funded (comp vs. paid tickets). Action Item: None Discussion Point: Agenda Additions /Old Business /New Business Decision /Vote(s): Chair Tim Hoke will represent OCAC and make a brief presentation at the February 9, 2016 BOCC Work Session RE: Boards & Commission's Annual Work Plans /Reports. Four proposed new projects (mini - grants, focus groups, advertising for outreach, requested additional public art at Animal Services) for FY17 were discussed. Each would require around $5,000 to implement. Action Item: The OCAC voted to request an additional $10,000 in our FY17 budget for mini - grants and advertising for outreach. Discussion Point: Calendar Decision /Vote(s): The Fall 2015 OCAC grant- funded concert of Women's Voices Chorus was canceled due to inclement weather and will be re- scheduled for March, 2016. Scott Van Manen will attend to represent OCAC. The next meeting of the OCAC board will be on Monday, March 14, 2016 from 6:30 -7:30 pm in Meeting Room D at the Southern Human Services Center (2501 Homestead Road) in Chapel Hill. Action Item: None Meeting adjourned at 7:48 PM