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FROM: Orange County Arts Commission <br />SUBJECT: Monthly Meeting <br />DATE: February 8, 2016 <br />LOCATION: Southern Human Services Center, Chapel Hill <br />MEMBERS PRESENT: Lynne Albert, Ian Bowater, Doris Friend, Debb Hepp, Tim Hoke, Bronwyn Merritt, <br />Andrea Riley, Kim Roberts, Jen Rogers, Joy Salyers, Jennifer Shelton, Scott Van Manen <br />MEMBERS ABSENT: Geoffrey Hathaway, Tinka Jordy, Ashley Nissler <br />STAFF PRESENT: Martha Shannon <br />Meeting called to order at 6:30 PM <br />Topic A <br />Topic B <br />Topic C <br />Discussion Point: New Board Member <br />Decision /Vote(s): New board member Jen Rogers attended her first OCAC board meeting. <br />Action Item: OCAC board welcomed Jen Rogers, and she introduced herself. <br />Discussion Point: Review of January 2016 Minutes <br />Decision /Vote(s): Discussion of minutes. <br />Action Item: January 2016 Minutes approved. <br />Discussion Point: Director's Report <br />Decision /Vote(s): OCAC's Designated County Partner (DCP) annual renewal application is due by March 1, <br />2016 at the NC Arts Council. A FULL application is required every 3 years. 2016 -17 is OCAC's year for a <br />FULL application. An updated application is required all other years. This renewal is required in order to <br />receive FY17 state Grassroots Art Program funds (estimated amount $32,590). OCAC's Fall 2015 Grant <br />Awards ($28,540 in county funds) were distributed at the BOCC's February 2, 2016 meeting. OCAC's FY16 <br />year -end budget estimates and FY17 revenue and expenditures are due by February 19, 2016 in the <br />county's Finance Office. OCAC's next Artists' Salon ( "Artist & Venue Matchmaking III" with Meg McGurk <br />of Chapel Hill Downtown Partnership and representatives from 2nd Friday Art Walk venues) is scheduled <br />for February 19, 2016 in the West End Theatre at The ArtsCenter in Carrboro. The Fourth U.S. <br />Congressional District High School Art Competition deadline in Orange County will be 5 pm Monday, April <br />18 - Wednesday, April 20, 2016. District -wide Judging is set for 12:30 pm on Thursday, April 21, 2016 at <br />United Arts Council of Raleigh & Wake County in Raleigh. At least one OCAC board member is needed to <br />serve as a judge. The District -wide Reception is set for Tuesday, May 3rd in Raleigh (location TBA). The <br />OCAC's February, 2016 E- Newsletter was emailed to 882 recipients on February 5, 2016. 28.9% of the <br />February E- newsletter was opened; 3.1% clicked through. The purchase order for the lighting upgrade in <br />the art exhibit space at the Whitted Building went out to the vendor the last week of January, 2016. If all <br />goes well, the space should be ready by mid - March, 2016. Images of Triangle Visual Artists artwork for <br />their exhibit will need to be reviewed for appropriateness by the OCAC. Without art policies, staff is trying <br />