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FROM: Orange County Arts Commission <br />SUBJECT: Monthly Meeting <br />DATE: March 14, 2016 <br />LOCATION: Southern Human Services Center, Chapel Hill <br />MEMBERS PRESENT: Lynne Albert, Doris Friend, Debb Hepp, Tinka Jordy, Kim Roberts, Jen Rogers, Joy Salyers, <br />Scott Van Manen <br />MEMBERS ABSENT: Ian Bowater, Geoffrey Hathaway, Tim Hoke, Bronwyn Merritt, Ashley Nissler, Andrea Riley, <br />Jennifer Shelton <br />STAFF PRESENT: Martha Shannon <br />Meeting called to order at 6:40 PM <br />Topic A <br />Topic B <br />Discussion Point: Review of February 2016 Minutes <br />Decision /Vote(s): Discussion of minutes. <br />Action Item: February 2016 Minutes approved. <br />Discussion Point: Director's Report <br />Decision /Vote(s): <br />Tr OCAC's Designated County Partner (DCP) annual renewal application was submitted on March 1, 2016 <br />to the NC Arts Council. This renewal is required in order to receive FY17 state Grassroots Art Program <br />funds (estimated amount $32,590). <br />Tr The OCAC's March, 2016 E- Newsletter was emailed to 886 recipients on March 8, 2016. 29% of the <br />March E- newsletter was opened; 3.4% clicked through. <br />Tr Arts Day (sponsored by ARTS North Carolina) is May 24 -25, 2016 ($135) in Raleigh. Legislative Day is <br />May 25th ($35) and OCAC board members are encouraged to attend to advocate to our elected <br />officials in the General Assembly for the NC Arts Council's FY17 budget, including increased Grassroots <br />Arts Program funds. OCAC has enough in the budget to cover 2 or 3 board members registration for <br />Legislative Day (includes a box lunch). <br />Tr Staff asked if the OCAC board would like to have a Board Retreat in June, 2016. Board Retreats are <br />generally 4 hours or so in length on a Saturday morning or afternoon. <br />Tr Purchase Order cut -off date will be early -mid May, 2016. <br />Tr It is OK with the NC Arts Council to make additions to their subgrantee budget page ( "DCP's may <br />modify these documents to include additional requirements" (page 21 of the DCP Guidebook & <br />Subgranting Toolkit). But it is not OK for DCP's to impose penalties on subgrantees for anything other <br />than poor subgrantee reporting practices. <br />Tr OCAC staff and EDC Director Steve Brantley responded to Commissioner Jacob's petition from the <br />BOCC's February 2, 2016 meeting. It included a mention that we would like to include "focus groups" <br />in FY17 OCAC budget if county funds were available. <br />