Arts Commission minutes 041116 - Laserfiche WebLink

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Topic E Topic F participation. TRG Arts uses mailing addresses to collect demographic information for direct mail only. Current law doesn't allow for the sharing of emails. Until the law is changed, only mailing addresses are available for sharing. This is one way that a portion of the Raleigh Arts Plan could be implemented. They are interested in expanding to the entire Triangle area, but are starting with the Raleigh market. Action Item: Lynne Albert asked about the status of our proposed public art project with Animal Services, including how much it would cost and if the shelter wanted to pay for it. Staff mentioned that funding was the issue. It's currently not in our FY17 budget. The County Manager wants the BOCC to see everything that is requested for more transparency, not just what her recommendations will be. Lynne Albert also asked if there was anything we could do to help overturn HB2. Staff and Chair responded that that was a BOCC function, rather than an individual county department /division function. Discussion Point: CHOCVB Liaison, Ad Hoc Committee Updates Decision /Vote(s): Doris Friend spoke about the marketing survey and the outcome of visibility in our community and leadership role. The online survey is up and running. Our ability to communicate to bring other arts organizations together was mentioned by Tinka Jordy. The grant application process was brought up by Tinka Jordy RE: no feedback being given to grantees who didn't receive grants. She said that feedback should be available to them. She suggested a scorecard that could be available to them. Tinka Jordy mentioned the difference between state grants vs. county grants. Joy Salyers said that feedback should be the number one thing to mention in the grant process and with review of both pros and cons of the grant application. Staff mentioned that some, but not many, applicants that are not funded have asked for feedback and staff gives them feedback when requested. Joy Salyers offered to volunteer to speak to the applicants that are not funded to give them feedback. Doris Friend responded that she had already given feedback to several potential grantees and that they appreciated her remarks. Bronwyn Merritt mentioned that finances and the service component are always difficult for applicants, and should be stated more clearly. Tinka Jordy requested that the merged AFTA list of arts nonprofits in Orange County be distributed to all OCAC board members. She suggested that we should be reaching out to these groups to assure that they are receiving our E- newsletter and make them aware of our Facebook page. In addition, this creates a personal contact. Tim Hoke, OCAC's Liaison to the Visitors Bureau board, will be attending his first Visitors Bureau board meeting on April 20, 2016. Action Item: Staff will email the Orange County Merged List for AFTA to all OCAC board members. Discussion Point: Agenda Additions /Old Business /New Business Decision /Vote(s): WUNC check was mailed to them last Friday. Our new WUNC PSA advertises our online survey. The Facebook Editors will meet at the Chapel Hill Library on Wednesday, April 13, 2016. Tinka Jordy again brought up going paperless for meeting Agendas, Minutes and Director's Reports at board meetings and wanted a vote on this. These documents are already being emailed to board members with their board meeting reminder 10 days in advance of the meeting, as required by Orange County government. Tim Hoke spoke about a meeting called by NC Arts Council representatives RE: arts education. NC Arts Council's Leigh Ann Wilder and Sharon Hill had requested a meeting with OCAC staff and Board Chair, which took place on April 7, 2016. They suggested that OCAC consider partnering with other educational groups in Orange County. They also suggested that OCAC consider fundraising on our own for arts education in Orange County. Tim Hoke and staff gave them some background about how we currently fund arts in education through OCAC grants, and about how much Orange County supports the two local school systems annually. No conclusions were made at this meeting. OCAC staff and Tim Hoke invited Leigh Ann Wilder and Sharon Hill to make a presentation at the OCAC's August, 2016 board meeting RE: their thoughts on arts education in Orange County.