Arts Commission minutes 041116 - Laserfiche WebLink

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FROM: Orange County Arts Commission SUBJECT: Monthly Meeting DATE: April 11, 2016 LOCATION: Century Center, Carrboro MEMBERS PRESENT: Lynne Albert, Doris Friend, Tim Hoke, Tinka Jordy, Delia Keefe, Bronwyn Merritt, Ashley Nissler, Kim Roberts, Jen Rogers, Joy Salyers, Jennifer Shelton, Scott Van Manen MEMBERS ABSENT: Ian Bowater, Geoffrey Hathaway, Andrea Riley GUEST PRESENT: Joel Sheer STAFF PRESENT: Martha Shannon Meeting called to order at 6:32 PM Topic A Discussion Point: Marketing Study Executive Summary — Interview Results (Joel Sheer, Sheer Associates) Decision /Vote(s): Joel Sheer had 38 -39 names of our stakeholders to interview. He interviewed 33 people and asked the same 10 questions to each person, including follow -up questions. He found out in general that there was a lack of knowledge of what the OCAC did. Many associated the OCAC with grant- making, but many were unclear of our organization or what we do. One question that was asked to the interviewees was "Name the top 3 services we provide." The majority of those asked could not come up with 3 responses. Many felt that we needed to take a leadership role in the advisory capacity. There was a lack of understanding of who we were and what separates us from other arts councils. Those interviewed wanted more information about our mission, and updates on what we are doing to promote the arts in Orange County. Since we represent all of Orange County arts, they would like us to create a greater urgency for the arts in our community since it's not apparent at this time in our area. What could the OCAC be doing? An image change might be needed and grants need to go to other people as opposed to the same grant recipients. More variety of grant recipients was needed. Martha Shannon was spoken of very highly. She had a great image in the OCAC. Interviewees stated that more information is needed about grants plus feedback on why the grant was not approved. Getting feedback from the OCAC would be beneficial. This group of interviewees felt that they didn't know how we make choices on grants and that there was a lack of transparency. Electronic format for grants would be valuable to the community as opposed to written format. Overall, a positive outlook on OCAC but wished we had more of a leadership role in our community. They suggested that we have an event one time per year to bring arts leaders together to show that we are all on the same page and working together. A couple of County Commissioners didn't respond to the survey, but Joel Sheer did hear back from five of them. They appreciated that we had the survey done to learn from this. Perception is that we are kind of static. Survey work was quantitative and probes the source of their answers. Topic B Action Item: The OCAC thanked Joel Sheer for his good work. Discussion Point: Welcome New Member Decision /Vote(s): New board member Delia Keefe attended her first meeting after appointment by BOCC. Action Item: New member Delia Keefe was welcomed to the OCAC Advisory Board.