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DocuSign Envelope ID: 4909266A- 4CCB- 4CD9- BDDF- F47C66COC89C <br />Documentation/Performance Standards: Participant file, HMIS records and Reimbursement <br />Requests, all federal and state required documentation for financial assistance. Such documents <br />include but are not limited to, leases, utility payment receipts, documentation of utility(ies) in the <br />recipient's name, unit inspection report, assurances of tenancy and tracking of financial assistance <br />(amounts and number of months) in a financial system and /or record that allows the Contractor to <br />comply with 24 CFR Parts 84 or 85, as applicable. <br />e. Housing Stabilization Policy and Procedures —Written Standards <br />Contractors must adhere to housing stabilization polices established and approved by CoCs to <br />ensure service provision targets are met by ESG providers. <br />f. Ineligible Activities <br />If the Contractor provides emergency response and /or housing stability activities to ineligible <br />participants using ESG funds or ESG matching funds, the Contractor will reimburse the County for <br />those funds from a non -ESG funding source. <br />g. Recertification <br />Contractors providing rapid rehousing activities will be responsible for recertification of any <br />household that receives more than 12 months of services including financial assistance. Contractors <br />providing prevention activities will be responsible for recertification of households every 3 months. <br />Recertification will include all steps prescribed by HUD to verify that the household still meets the <br />eligibility criteria, including, but not limited to social supports, income, asset certification and <br />inspections. <br />Documentation /Performance Standards: Participant file, HMIS records, income and asset <br />verification forms, social supports assessment, housing status and other Federal or State required <br />forms documenting annual recertification for rapid rehousing households, and quarterly (90 day) <br />recertification(s) for prevention households. Contractor will stop providing ESG funded, or ESG <br />match funded, assistance to ineligible households immediately upon determination of change in <br />eligibility status. The ineligible households should be made aware of their right to appeal the <br />decision. <br />h. Homeless Management Information System (HMIS) <br />The Contractor is responsible for ensuring that all staff involved in the approved Statewide <br />Homeless Management Information System (HMIS) will ensure data entry or data quality <br />monitoring and shall participate in HMIS trainings, Staff responsible for HMIS data entry or <br />monitoring is expected to take advantage of available technical assistance in an assertive, proactive <br />manner to ensure their ability to meet the requirements for accurate data entry. <br />Documentation/Performance Measures: Participant files will be used to compare and document that <br />the Contractors will input, regularly review, and correct, if necessary, 100% of required data fields <br />into HMIS within two weeks of client contact and /or service. Data fields include, but are not limited <br />to: Eligibility, demographic, risk factor and services data for participant households, as well as, <br />Financial Assistance (dollar amounts per individual. Monthly data quality reports must be <br />submitted to the NC ESG staff. <br />i. For Housing Stability Programs (Rapid Rehousing) <br />Rapid Rehousing: Individuals and families experiencing homelessness, meaning those who qualify <br />under paragraph (1) of the homeless definition in 24 CFR 576.2 or who meet the criteria under <br />Outcomes (06104) Page 2 of 6 <br />