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DocuSign Envelope ID: 4909266A- 4CCB- 4CD9- BDDF- F47C66COC89C <br />ATTACHMENT N <br />OUTCOMES AND REPORTING <br />Orange Comity Department of Social Services <br />By signing and submitting this document, the Contractor certifies that it agrees to the following: <br />1. The Contractor agrees to participate in program, fiscal and administrative monitoring and /or audits, <br />making records and staff time available to Federal, State and County staff. <br />2. The Contractor agrees to take necessary steps for corrective action, as negotiated within a corrective <br />action plan, for any items found to be out of compliance with Federal, State, and County laws, regulations, <br />standards and /or terms of the Contract. <br />3. The Contractor agrees that continuation of and /or renewal of this Contract is contingent on meeting the <br />following requirements: <br />a. Training <br />ESG project staff, including housing stability managers, case management supervisors, grant <br />managers, Emergency Services case managers, and financial processors must attend all relevant <br />ESG trainings provided during the program year. Trainings will be conducted via webinar and /or <br />conference call when feasible. Some training may require face to face participation. <br />b. Eligibility Screening and Intake <br />For Housing Stability activities, the Contractor will document all federal and state eligibility criteria, <br />including but not limited to housing and homeless status, income eligibility, financial supports, <br />assets and social supports using State approved forms. Contractors must use an approved ESG <br />Program Homeless Management System (HMIS) for entering client data. Data must be entered into <br />the data system within 30 days of approval for ESG services. The State can request additional <br />documentation as deemed necessary. The Contractor will only provide ESG funded activities to <br />eligible participants. <br />c. Case Management <br />Housing Stability Case Management services should emphasize immediate access to safe, affordable <br />housing that complies with HUD housing quality standards. Housing Stability services, including <br />the number of months support is provided, should be personalized to meet the needs of each <br />household. Case workers will be responsible for financial assistance eligibility determination as well <br />as for assisting the program participant to develop and implement a Housing Stabilization Action <br />PIan. <br />Documentation: Documentation/Performance Requirements: Staff tirnesheets, participant file, <br />housing status documents, HMIS reports, leases, invoices /bills, checks /bank statements /ledger, case <br />notes, staff timesheets and Reimbursement Requests, The State has the right to request additional <br />documentation as deemed necessary. Shelter providers must work within their CoC network to <br />reduce the number of shelter stays until the goal is less than 30 days. <br />d. Financial Assistance Documentation <br />For Housing Stability activities, the Contractor will be responsible for providing assistance based on <br />individual household need. Financial Assistance should be strategic and intentionally used to <br />support long term housing stability. Participant file should provide rationale for how decisions about <br />financial assistance amounts and types are determined. <br />Outcomes (06/04) Page 1 of 6 <br />