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Attachment 1 <br />Orange County <br />HISTORIC PRESERVATION COMMISSION <br />Meeting Summary - Approved <br />March 25th, 2015 <br />Old Orange County Courthouse <br />106 East King Street, Hillsborough <br />MEMBERS PRESENT: Todd Dickinson (Chair), Susan Ballard, Rob Golan, and Bob Ireland (Vice - <br />Chair), Grace White <br />MEMBERS ABSENT: Jaime Grant (excused) <br />STAFF PRESENT: Peter Sandbeck <br />GUESTS: Rachel Eberhard, UNC CH graduate student in Planning Dept. <br />ITEM #1: CALL TO ORDER <br />Chair Dickinson called the meeting to order at 7:03 pm. <br />ITEM #2: CHANGES OR ADDITIONS TO AGENDA: None. <br />ITEM #3: APPROVAL OF MINUTES (January): Golan noted several corrections, then moved to <br />accept the minutes corrected as noted; seconded by Ballard; motion passed. <br />ITEM #4: ITEMS FOR DECISION: None <br />ITEM #5: DISCUSSION ITEMS <br />a. Results of HPC Review of Outside Agency Grant Applications: <br />Staff shared the final average scoring based on the evaluations forms filled out by <br />members. Overall, the HPC gave good marks to both organizations. These scores are <br />provided by all advisory boards for the applications that fall into the areas of responsibility <br />for the various boards. Discussion followed about the application calendar versus some of <br />the organizational calendars, making it hard for applications to convey the relevant <br />information for the time period. The "one- size - fits -all" sort of application format sometimes <br />makes it difficult to evaluate museum programs in the same way as one might evaluate a <br />human services program. Staff will share the comments and overall average scores with <br />his department head. <br />b. Review proclamation for Historic Preservation Month <br />Members suggested that staff try to make the wording lively and relevant so that it <br />conveys an interesting message when the chair reads it at the May 5th BOCC meeting. <br />This will be part of the overall effort to use Preservation Month as a time to get positive PR <br />for our programs. Staff will email a draft proclamation for members to review. <br />c. Publicity for survey update project: <br />ITEM #6: UPDATES AND INFORMATION ITEMS <br />