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Attachment 1 Orange County HISTORIC PRESERVATION COMMISSION Meeting Summary— Approved August 26th, 2015 Old Orange County Courthouse 106 East King Street, Hillsborough MEMBERS PRESENT: Todd Dickinson (Chair), Susan Ballard, Rob Golan, Jaime Grant, Bob Ireland and Grace White MEMBERS ABSENT: None STAFF PRESENT: Peter Sandbeck GUESTS: None ITEM #1: CALL TO ORDER Chair Dickinson called the meeting to order at 7:05 pm. ITEM #2: CHANGES OR ADDITIONS TO AGENDA: Staff asked for permission to add two items: a) a brief update of the historic resources review process for the proposed light rail line between Chapel Hill and Durham and b) an update on membership. ITEM #3: APPROVAL OF MINUTES (June 24th, 2015 meeting) Ballard and Ireland pointed out corrections in two areas. Golan moved to accept the minutes as corrected, seconded by White. Motion passed unanimously. ITEM #4: ITEMS FOR DECISION: None ITEM #5: DISCUSSION ITEMS a. Member discussion of options for book project Dickinson and others raised the question of the Town participation in the book project. Staff needs to revisit this with the Town HDC staff. There will come a time when this needs to be decided, probably at the point when they start to put their budget together this fall and winter. Staff can recommend funding for a match for a CLG grant application this fall, but that is not certain until a budget is passed in late spring. The idea was floated this year but the budget was too tight. Ireland asked if we could allow for this by planning our book to include a separate section for Hillsborough. That way, if that funding does not come together in time, then we can still proceed on our own without the Town. This will not delay our project. We just received our second CLG grant to complete our update and write our essay /narrative, which will happen between now and September 2016. Our hope is that they will apply for the grant this winter and we'll know in the spring. The Chair noted that we no longer need to call it the "proposed" book now that we are deep into this effort. Members proceeded to discuss the memo sent by staff describing the Book Project and our format and options. Staff felt that after our last meeting, it was clear that our diverse group was in relative agreement about the big picture items. The overall goal of the staff memo was to provide the background about the SHPO format that has evolved over time.