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Orange County <br />HISTORIC PRESERVATION COMMISSION <br />Approved Meeting Summary <br />December 2 "d, 2015 <br />Old Orange County Courthouse <br />106 East King Street, Hillsborough <br />MEMBERS PRESENT: Bob Ireland (Vice Chair), Susan Ballard, Rob Golan, Jaime Grant, Tom Loter, <br />and Grace White <br />MEMBERS ABSENT: None <br />STAFF PRESENT: Peter Sandbeck, Cultural Resources Coordinator, DEAPR <br />GUESTS: Todd Dickinson <br />ITEM 1: CALL TO ORDER <br />Vice Chair Ireland called the meeting to order at 7:02 pm. <br />ITEM 2: CHANGES OR ADDITIONS TO AGENDA: Former Chair Dickinson requested <br />permission to speak for a few minutes to offer some parting words of encouragement. <br />ITEM 3: WELCOME AND INTRODUCTION OF NEW MEMBERS: <br />Members introduced themselves and welcomed Mr. Loter to the HPC. Mr. Dickinson then <br />spoke to the HPC to review the long history of the book project. He described past efforts <br />that were not successful. He feels that the book project now has solid momentum and <br />asks members to work to support staff to the fullest extent possible to help keep it on track <br />and get it accomplished. The group should keep its focus on this project and not get <br />distracted by non - essential ideas or projects that could slow this down. Dickinson then <br />thanked the members for their support while he was chair. Staff explained that the County <br />BOCC decided to not bend their existing rules to reappoint Dickinson after he had already <br />served two terms, so his term officially ended with the October meeting. Staff reviewed the <br />current roster, noting that one of the new appointees wrote today to decline to serve, so <br />there is now one vacancy again that will need to be filled. <br />ITEM 4: ELECTION OF CHAIR AND VICE CHAIR: <br />Staff noted that with the retirement of Dickinson, it is now necessary for the HPC to elect a <br />new chair. In larger boards or commissions, there is often a nominating committee, but <br />that is harder to do with a small board. Members can now propose nominations. Ireland <br />moved to nominate Ballard to be chair. Ballard explained that she would be willing to <br />serve. Golan seconded the nomination. Ballard was elected Chair by acclamation. For <br />Vice Chair, Ireland is currently serving and agreed to remain until our regular elections are <br />held in February. <br />ITEM 5: APPROVAL OF MINUTES (October 28th, 2015 meeting) <br />White noted that she was incorrectly marked as present when she had an excused <br />absence. Golan moved to accept the minutes with the correction noted by White, <br />seconded by Ballard. Motion passed. <br />ITEM 6: ITEMS FOR DECISION: <br />