Agenda - 09-12-2006-5h - Laserfiche WebLink

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ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: September 12, 2006 Action Agee Item No. SUBJECT: Bid Award: Hydraulic Excavator for Solid Waste DEPARTMENT: Purchasing and Solid Waste PUBLIC HEARING: (Y/N) No ATTACHMENT(S): INFORMATION CONTACT: Pam Jones, 245-2652 Gayle Wilson, 968-2885 PURPOSE: To consider awarding a bid for a Hydraulic Excavator for Solid Waste from Gregory Poole of Raleigh, North Carolina. BACKGROUND: A Hydraulic Excavator was planned for acquisition during 2006-2007, having been included in the Equipment Replacement Schedule that was part of the Solid Waste segment of the 2006-16 Manager's Recommended Capital Investment Plan. This piece of equipment is a replacement fora 1994 Hydraulic Excavator. The excavator will be utilized to process yard waste material, assist in loading of metal and white goods, in the movement of dirt, the placement of buried pipe, cleaning out of sedimentation ponds, and other construction projects of this kind, The surplus equipment will be disposed by the Purchasing Department through govdeals,com, an on line site that merchandises surplus equipment for government agencies, with the proceeds to be deposited back into the enterprise fund. The Board will recall from previous instances, that N,C G.S. 143-129 allows local governments to use the "piggy-back" acquisition method to obtain items without a separate bid procedure.. If a contractor is willing to extend the same or more favorable price and other terms to the local government, the law allows that the acquisition may be made from a contractor that has, within the past 12 months, contracted to furnish the item to: (1) the federal government or any federal agency; (2) the State of North Carolina or any agency or political subdivision of the state; or (3) any other state or agency or political subdivision of that state, The acquisition contemplated would be "piggy-backed" on a bid awarded by the United States Defense Supply Center of Philadelphia, Pennsylvania, on January 2, 2006 (contract number SP0500-010-D-0059) to Caterpillar, Inc. for a Caterpillar 325DL Excavator at a total cost of $270,277. The terms of the contract call for the items to be sold and serviced through the local Caterpillar dealer, Gregory Poole of Raleigh, North Carolina is our local dealer. The statute that authorizes "piggy-back" bids requires that the entity advertise its intentions ten (10) days prior to a meeting in which the matter is to be considered, Orange County has fulfilled that requirement, FINANCIAL IMPACT: Total purchase price, if approved by the Board, would be $270,277, Staff recommends that the Excavator be financed over a 59-month period to take advantage of