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Orange County Advisory Board on Aging <br />Meeting Minutes <br />Central Orange Senior Center <br />August 16, 2011 <br />Present: Leo Allison, Alex Castro Jr., Mary Fraser, Ed Flowers, Haryo Marsosudiro, Katherine <br />Leith, Jeanne Suddarth, Janice Wells <br />Excused: Heather Altman, Peggy Cohn, Thelma Perkins, Mike Symons <br />Staff: Janice Tyler, Director, Dept. on Aging <br />The meeting was called to order by Vice Chair Mary Fraser, in the absence of the Chair, at the <br />Central Orange Senior Center. The minutes of the June 14, 2011 meeting were approved <br />following a motion by Alex Castro and a second provided by Haryo Marsosudiro. There were no <br />agenda changes. <br />In her Directors Report Janice Tyler reported that three (3) Department on Aging Staff <br />participated in the Disaster Preparedness exercise which included a review of methods and <br />procedures as they related to Emergency Preparedness. In honor of September as Emergency <br />Preparedness Month the Senior Centers will host two events to educate the community about <br />how to prepare for an emergency, as well as providing an opportunity for seniors to learn about <br />the Special Needs registry. She reported that orange County residents who owned landlines will <br />get a Code Red call, if an emergency arises. She also reported that shelters are available at both <br />Stanford and Smith Middle Schools in the event of an emergency. <br />Ms. Tyler reported that an additional $1000 of funding has been made available for the Heat <br />Relief Program. These funds will allow Department on Aging (DOA) to provide additional fans <br />and air conditioners for people that need them. <br />Janice Tyler informed the board that she is a member of the IFC Good Neighbor Committee <br />that was formed by the Chapel Hill Town Council to develop and implement plans for the new <br />homeless shelter. Meetings will be held at various locations in Chapel Hill. <br />Implementation of the WebTrac is in process. Weekly meetings are being held with IT to <br />implement the process that will allow for on-line registration for class registration and reserving <br />the facility. The Facility Use Policy has been approved and is ready to be implemented effective <br />Sept. 1. The policy allows for the use of credit cards to pay for facility use. Some groups (less <br />than 15 – 20 people) will be able to use the building for free; the DOA Director will have <br />discretion to approve the usage. Groups will also be able to use the kitchen for additional fee. <br />Staff must be on site when outside groups are using the facilities. Funds received for facility use <br />will go to Orange County Finance for processing.