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ORANGE COUNTY <br />ADVISORY BOARD ON AGING <br /> <br />Minutes <br />December 12, 2017 <br /> <br />PRESENT: Colin Austin, Alex Castro, Peggy Cohn, Winston Liao, Lorenzo Mejia, Yvonne Mendenhall, <br /> Vibeke Talley, Dick White, Rachel Hawkins <br /> <br />EXCUSED: Heather Altman, Mary Altpeter, Donna Prather <br /> <br />STAFF: Mary Fraser, Kathie Kearns, Yvette Missri, Janice Tyler <br /> <br />The meeting was called to order at the Passmore Center by Chair Peggy Cohn. The minutes of the <br />November 14 meeting were approved as distributed following the motion by Dick White and the second <br />by Winston Liao. <br /> <br />Director’s Report <br />Janice Tyler announced that the Department will begin using the RecTrac Pass Management check-in <br />system at each Senior Center beginning in January 2018. Participants will be issued individualized key <br />fobs to check in at a kiosk. This will allow staff to track attendance at the Centers each day. Volunteers <br />will be essential in implementing this new process. Winston Liao asked how the new system will be used <br />for security. <br />Ms. Tyler stated that bids have been received for the Passmore Center renovations and work should <br />begin soon. During construction the Front Desk will be relocated to the rear entrance of the Center. <br />Orange County’s Information Officer has identified a source for replacement of both of the Senior <br />Centers’ digital monitors and improved software for their operation. In addition to the daily schedule, <br />the monitors will stream breaking news and Orange County Government service information. <br />Ms. Tyler informed the Advisory Board that all County Departments are developing a Continuity Of <br />Operations Plan that addresses how essential services will be delivered should its service facilities <br />becomes unusable. For this Department the concern is an alternate location for each Senior Centers’ <br />Lunch Program. <br /> <br />New Business <br />Board members reviewed the draft of the 2017 Annual Report to the Board of County Commissioners <br />that was distributed with the meeting Agenda. Questions were raised about Project EngAGE and the <br />non-profits that have evolved from its graduates’ community work, and the activities of the Spanish <br />Social Club. All suggestions will be incorporated into the Report before the December 15 deadline. The <br />Chair will be invited to a Commissioners meeting in late January to review the Annual Report and <br />answer questions. <br />Dick White announced that Jean Sudderath has resigned as an Orange County delegate to the Senior Tar <br />Heel Legislature after many years of service. Mr. White will now serve as a delegate and an Orange <br />County alternate will need to be appointed. <br />Friends of the Passmore Center representative Rachel Hawkins asked to present her report at this time. <br />She announced that the Friends organization has purchased a smart board for the Center. The Holiday <br />Craft Fair was successful. Another dinner theater event is scheduled for February 22-25. Discussion <br />followed about the differences between the two Friends organizations. <br />Janice Tyler distributed the Advisory Board on Aging 2018 meeting schedule.