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DocuSign Envelope ID: 16F7E188 -42F5- 4144- AF1B- 934E4ACOFE59 <br />Requesting Permanent State Site Numbers and Accession Numbers <br />Please make requests for site and/or accession numbers by email to Site Registrar Susan Myers <br />(susan.myers(kncdcr.gov). If you have questions about your request you may email them or call 919/807- <br />6556. <br />Do not send partially completed site forms as a means of making your requests. This will not speed the <br />response. You are responsible for submitting the completed site form(s) with site and accession numbers <br />filled in as appropriate. <br />When requesting state site numbers from the OSA please provide <br />• Your project or temporary site number for each site <br />• What county each site is in <br />• Site type- -the time period(s) represented by each site — prehistoric, historic, or both (you may be <br />more specific about time periods — Middle Archaic, e.g. —but that is not necessary) <br />• The name(s) of the quad(s) on which each site is located <br />• The UTMs and datum for each site <br />• Whether you would like an accession number assigned. If you are requesting these for some but <br />not all, please indicate (e.g. with a cemetery you would not typically be requesting an accession <br />number, but might be for the rest of the project's sites) <br />• You may also indicate your recommended National Register of Historic Places (NRHP) status per <br />site, but this is optional <br />• A map or maps — topographic type clearly marked with the map's name, county in which it's <br />located, and labeled site location. If all sites legibly fit on one map one is fine for all. <br />It may be helpful to provide the above information in table format, such as an Excel spreadsheet, though <br />this is optional. The information simply needs to be in the body of the request. <br />While we will accept maps showing points or polygons, it is our preference that shapefiles be submitted <br />when requesting site numbers. This eases the mechanics of the site assignment process, ensuring the most <br />accurate plotting for the sites. We prefer shapefiles submitted as polygons, however small, but accept <br />points. If you choose to submit shapefiles we do not require submission of UTMs provided you included <br />a map. Please review the following section carefully for how to best submit GIs data when requesting site <br />numbers. <br />Submitting GIS Data <br />When requesting permanent state site numbers, we recommend submitting GIS data for all sites. To <br />reduce the errors in location accuracy we prefer receiving boundaries (i.e. polygons) of archaeological <br />sites, surveyed areas and/or Areas of Potential Effect (APE). <br />Please use WGS 1984 Web Mercator (auxiliary sphere) - this is the projection used at OSA, but <br />we will also accept NAD 1983 North Carolina State Plane (Feet) or NAD 1927 UTM Zones 16, <br />17 or 18 (site form still requires UTMs). <br />Zip GIS data into one file for transmission. For example, whether you are submitting one <br />shapefile or three shapefiles, there should be one zipped file submitted. Zipping shapefiles <br />