2018-041-E AMS - Legacy Research Associates Cultural and Archeological survey and site evaluation

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DocuSign Envelope ID: 16F7E188 -42F5- 4144- AF1B- 934E4ACOFE59 Multiple boxes containing materials from a single site or project should be numbered sequentially ( "Box 1 of 3, 2 of 3," etc.) on the box label. All inventory records, such as packing lists and similar inventory control documents, must reference those numbers. V. Associated Records Changes in digital technology have resulted in the need to reformulate OSARC guidelines for the submission of records and data associated with curated collections. Most significantly, the native formats of many materials, such as photographs and maps, are now digital. The following guidelines have been developed to accommodate this change, while ensuring the greatest possible integrity and accessibility of these records. All text documents should be provided in both paper and digital format, regardless of the manner in which they were created. This means that hand - written documents should be scanned at a resolution of no less than 300 dpi, and this digital scanned copy provided along with the original or a high - quality copy of the original. Conversely, a paper copy should also be provided of text documents produced digitally. Text documents should be laser- printed or copied on archival quality paper and should not contain staples, paper clips, or rubber bands. Acid -free folders or blank sheets of acid -free paper may be used to separate /divide groups of documents. These documents should be placed in standard -size, acid -free folders and the folders should be labeled with the following information: site number, accession number, and a list of what documents are included in the folder. All digital media should be provided in duplicate on CD -R or DVD -R disks, with CD -R Archival Gold or DVD -R Archival Gold disks preferred. Images should be in jpeg or tiff format, with tiff preferred, and be no less than 300 dpi. Text documents should be in pdf or MS Word format, along with an unformatted txt copy. Tables and databases should be in MS Excel or MS Access format, along with an unformatted txt copy. Unformatted txt copies are requested to ensure the data in these files remain accessible regardless of software programming changes through time. Files should be named using a consistent and descriptive format that at a minimum contains the site number, accession number, and file type (for example, OR333 _2017- 0033_ArtifactCatalog, OR333 _2017- 0033_ShovelTestForms, OR333_2017- 0033_PhotoLog). Please note that the periods in accession and catalog numbers should be replaced with hyphens to avoid unexpected problems with applications; spaces should also be avoided but readability maintained using hyphens, CamelCase, and underscores. Files should be in organized folders, minimally by site. Disks should be labeled directly using either CD -safe markers or a laser - printer, with laser - printing preferred. Adhesive labels should not be placed on CDs. Disks should be labeled with the following information: name of the submitting party, the environmental review number if applicable, accession number or range of accession numbers to which the associated data pertain, and the date data was transferred to CD (month /year). Discs should be stored in acid -free paper sleeves labeled with the same information written or printed on the CD. Collections deposited for curation should be accompanied by two categories of records: those that document the fieldwork activities that produced the collection, and those that itemize the resulting contexts and materials themselves. Specific guidelines concerning these associated records are provided below. North Carolina Oce of State Archaeology — Archaeological Investigation Standard and Guidelines December 2017) Page 36