Agenda - 7-a - Orange County Sheriff’s Office Portable Audio-Video Recorders Policy

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Orange County Sheriff's Office Policy Manual Records Maintenance and Release Copyright Lexipol, LLC 2018/02/14, All Rights Reserved. Published with permission by Orange County Sheriff's Office ***DRAFT***Records Maintenance and Release - 4 All questions regarding compliance with any subpoena duces tecum or discovery request must be promptly referred to the Legal Advisor for the Office so that a timely response can be prepared. 803.7 EXPUNGEMENT Expungement orders received by the Office should be submitted to the Legal Advisor for review and guidance and submitted to the Custodian of Records for appropriate redaction. The Custodian of Records shall expunge such records as ordered by the court. Once expunged, members shall respond to any inquiry as though the record did not exist (N.C.G.S. § 15A-145, 146, 147 et seq., N.C.G.S. § 7B-3200). 803.8 TRAINING All members authorized to manage, release, or facilitate public access to Office records should complete a training program that includes identification of material appropriate for public access and the Office systems and procedures guiding such release and access. 803.9 SECURITY BREACHES Members who become aware that any Orange County Sheriff's Office system containing personal information may have been breached should notify the Records Administrator as soon as practicable. The Records Administrator shall ensure that written notice is provided to any resident of this State whose unsecured personal information has been breached pursuant to the requirements set forth in N.C.G.S. § 75-65. Notice shall also be provided to the Consumer Protection Division of the Attorney General’s Office. Notice shall be in the form and manner specified in N.C.G.S. § 75-65. Notice shall be given as soon as practicable after the discovery of a possible breach (N.C.G.S. § 75-65). Notice to individuals may be delayed if notification will impede a criminal investigation or jeopardize national or homeland security. For purposes of the notice requirement, personal information includes a person’s first name or first initial and last name in combination with any one or more of the following (N.C.G.S. § 75-61): (a)Social Security number (b)Driver’s license number, state identification card number, or other similar identification number (c)Full account number, credit or debit card number, or any required security code, access code, or password that would permit access to an individual’s financial account If the breach reasonably appears to have been made to protected information covered in the Protected Information Policy (Policy 804), the Records Administrator should promptly notify the appropriate member designated to oversee the security of protected information (see the Protected Information Policy). 9