Agenda - 01-23-2018 8-h - Referral of Design Teams for Consideration by the Carrboro Board of Aldermen for the 203 S. Greensboro Orange County Southern Branch Library Project

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OA, Should the BOCC refer these two recommended firms, the Carrboro Board of Aldermen is scheduling final presentations during a public meeting on February 13, 2018, and will make a selection of the preferred firm during that meeting. After this final selection, the partnership staff team will negotiate a basic services fee for design and construction administration services which will include significant stakeholder design input, standard architectural and engineering design, and construction administration services. The estimated development timeline for this project is as follows: TASK ESTIMATED TIMEFRAME Approval of professional services agreement for Project March, 2018 Designer* Schematic design review and approval; Carrboro conditional use Winter, 2018 permitting* Final design review and approval, bid document preparation* Winter 2018 - Spring, 2019 Project construction procurement process, award* Sprin , 2019 Construction, Commissioning, Opening (est. 12 -15 month Summer, 2019 -Fall, 2020 duration *Approval by both the BOCC and BOA FINANCIAL IMPACT: The Board has previously appropriated $1,172,000 for this Capital Project and contemplates an additional $6,375,000 within the FY2018 -19 and FY2019 -20 capital budgeting cycles. These project funds address design, construction, equipment, furnishings, and library materials. There are adequate funds already appropriated for professional design services funds to conduct the County's portion of the necessary design processes within the Development Agreement. Contemplated construction and equipment funds for future capital project cycles are adequate for the County's portion within the Development Agreement. The Development Agreement stipulates an equitable cost sharing of project cost components, including an equal cost share of professional design services associated with the site, shell building, and parking structure. Upon selection of the preferred firm, staff will bring the professional design services agreement to both the BOA and BOCC for approval and execution, subject to Town and County attorney review. Carrboro is prepared to appropriate $10,000,000 for its portions of the project and has also appropriated adequate funds for its portion of the design costs. The County anticipates making its funds available on a reimbursement basis to Carrboro in accordance with the Development Agreement and other governing documents. The contemplated total capital project cost for the entire development is estimated at $15,000,000. SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable to this item: • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status.