2017-653 DSS - Regional Consolidated Services WIOA Adult and Dislocated Workers Program

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Note: As of July 1, 2017, all active participant files at that time and all new participant files will be paperless and all pertinent information and documents will be scanned or uploaded into the NCWorks Online system. Only previous program years and exited files will remain in paper form. Contractors must purchase signature pads for online siLnatures. The Contractor shall maintain all fiscal and program records for periods required by federal regulations, but in no event less than five years from the completion of services under this Contract. Should audit proceedings be instituted concerning this Contract, the Contractor shall not destroy any records thereof until notified in writing that such records are no longer needed. All documents pertinent to WIOA activities remain the sole property of the LA and shall be transferred to the LA or the State upon demand. A Contractor who goes out of business or is unable to retain records shall transfer these records to the LA in an orderly fashion with each box labeled by program year with participants' names listed in alphabetically, and in an acceptable condition for storage. An inventory of the contents of each box will be provided. 17. ACCESS TO RECORDS: The LA, the State, USDOL, and Comptroller General of the United States or any of their designees shall have access to all records of any type of the Contract or its sub - recipients with regard to funded activities. 18. PROPERTY: The Contractor acknowledges that all non - expendable property, that is, property with a unit cost less than Five Hundred Dollars ($500) purchased with funds received under this Contract or donated specifically to the WIOA funded activity, is the sole property of the LA. The LA may transfer or relocate non - expendable property hereunder at its discretion, subject to state and federal law. The Contractor also acknowledges that all non - expendable property with a unit cost of $500 or more, purchased with WIOA funds or donated to the WIOA funded activity, is the sole property of the State and is recorded by the LA. The Contractor may not transfer, relocate or alter the use of any property hereunder without the prior written authorization of the LA. The Contractor is responsible for the proper identification, inventory and maintenance of property under its control. The Contractor will permit on -site inspections of all property by the LA, the State and USDOL. The Contractor shall procure the prior written approval of the LA to initiate any action involving acquisition by purchase, lease or trade, transfer, relocation, changed used or disposition of non - expendable property. The Contractor shall not be entitled to recover the costs of acquisition or transfer if such approval is not obtained. The Contractor shall send to the LA copies of all vendor invoices for non - expendable property purchased by the second (2 "d) working day of the month following the purchases. The Contractor shall not acquire real property with funds under this Contract. This prohibition applies to personal property (fixtures) affixed to real property unless a Regional Partnership Workforce Development Board (Rev. 6/7/17) Page 7