Minutes 11-20-2017 - Laserfiche WebLink

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9 James Barrett said there are two projects, two with bids, and if the School Board does not execute on these bids by 12/16 then the bids expire. He said if they go out for bids again, costs will be higher. He said time is of the essence for the Lincoln Center project. Chair Dorosin asked if CHCCS could just do the Pre-K project, and leave off the Phoenix Center and the Administration center at Lincoln Center. Todd LoFrese said scaling back projects with the contractor may result in not getting the dollar for dollar give back. He said the larger issue is that the Lincoln Center building needs to be deconstructed to provide available space for parking, egresses in and out of the site, and playground areas. He said the project does not facilitate leaving the Lincoln Center Building in place. Chair Dorosin said he understands the parameters, but asked if the December 26 deadline only allows for the plan as it currently exists; can changes be made; or would entirely new bids be required. Todd LoFrese said CHCCS could negotiate this with the contractor. He said renting space for administration would require 30,000 square feet x $20/foot = $600,000, etc. Commissioner Rich said the project came in 40% over budget, and asked if the project can be redesigned to live more within their means. Todd LoFrese said a re-design would be costly and time consuming, and waste the efforts made to this point. He said construction costs will only continue to increase, and redesign is not a viable option or close to their vision. Commissioner Marcoplos asked if anything is known about the rate of increased costs. Todd LoFrese said there are a variety of issues: slow labor market, disasters elsewhere attracting contractors, etc. Commissioner Jacobs asked to return to the following slide: District Funding Assistance 2016-17 Unassigned Fund Balance $7,180,587 Reduction for Capital Projects $3,500,000 Balance of Unassigned Fund Balance (5.03%) $3,680,587 CIP Additional 5 year funding $2,400,000 Recurring Capital Fund Balance: 2016-17 Unassigned Fund Balance $976,000 2017-18 Unobligated Balance of Non-recurring $1.2M $700,000 Fund 6 Cash Balances (unobligated): $400,000 GRAND TOTAL FOR CAPITAL PROJECTS $7,976,000 Commissioner Jacobs referred to the unassigned fund balance, and asked if this includes the fund balance that CHCCS are required to hold, according to its agreement with Orange County. Todd LoFrese said the target is 5.5%, so this number is below target at 5.03%. Commissioner Jacobs asked if the CIP Additional 5 year Funding could be clarified. Todd LoFrese said the Board of County Commissioners made a change to bond distribution from $125 million to $120 million for schools, and the County committed to dividing $1 million between the two school systems for 5 years. He said one year has been spent on design, and there has been discussion with Orange County Schools (OCS) on a joint transportation center, which is likely further out in OCS's timing plan and ultimately too costly.