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6 <br /> <br /> 1 <br />VOTE: UNANIMOUS 2 <br /> 3 <br />b. Facilities Use Policy Amendment for Inclusion of Community Center Facilities and 4 <br />Fee Schedule Changes 5 <br /> 6 <br />PURPOSE: 7 <br />To consider amending the County's Facilities Use Policy to: 8 <br />1) recognize and govern the recently renovated Cedar Grove, Efland Cheeks and Rogers 9 <br />Road Community Centers; 10 <br />2) update reservation, operations, and cancellation processes; 11 <br />3) update the Fee Schedules for non-Parks and Recreation spaces; 12 <br />4) address the requirement to ensure adequate meeting space for advisory and quasi-13 <br />judicial boards according to the Advisory Board Meeting Overflow Policy, dated 14 <br />November 1, 2016; and 5) update the guidelines regarding the availability and sale of 15 <br />alcoholic beverages on County premises. 16 <br /> 17 <br />BACKGROUND: 18 <br />On May 17, 2011 the Board of Orange County Commissioners (“BOCC”) approved the County 19 <br />Facilities Use Policy that resulted from the Board's November 2010 review of the 1999 policy 20 <br />draft, BOCC comment, and collaboration consisting of County departmental representatives. 21 <br />On September 4, 2014, the Board of Orange County Commissioners approved the first 22 <br />amendment to this policy that integrated the Whitted Meeting Facilities spaces. 23 <br /> 24 <br />The proposed second amendment of the Facilities Use Policy (Attachment 1) is a result of a 25 <br />collaborative, inter-departmental work group consisting of representatives of the following 26 <br />departments: Aging, Asset Management Services, Board of Orange County Commissioners' 27 <br />Office, County Manager's Office, County Attorney's Office, Environment, Agriculture, Parks and 28 <br />Recreation (DEAPR), Financial Services, Information Technologies, and the Orange County 29 <br />Library. The review of the Facilities Use Policy was conducted over a period of two years as a 30 <br />result of the 2014-15 Space Study Work Group and end users interested in generally improving 31 <br />the policy in addition to integrating newly available facilities. 32 <br /> 33 <br />Jeff Thompson, Asset Services Management Director, made the following PowerPoint 34 <br />presentation: 35 <br /> 36 <br />Facilities Use Policy Amendment for Inclusion of 37 <br />Community Center Facilities and Fee Schedule Changes 38 <br /> 39 <br />Purpose 40 <br />• To consider amending the County's Facilities Use Policy to: 41 <br />1) recognize and govern the recently renovated Cedar Grove, Efland Cheeks and 42 <br />Rogers Road Community Centers; 43 <br />2) update reservation, operations, and cancellation processes; 44 <br />3) update the Fee Schedules for non-Parks and Recreation spaces; 45 <br />4) ensure adequate meeting space for advisory and quasi-judicial boards according 46 <br />to the Advisory Board Meeting Overflow Policy; and 47 <br />5) update guidelines regarding alcoholic beverages on County premises. 48 <br /> 49 <br />Background 50