Agenda - 11-20-2017 - 8-a - Minutes

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10 Jeff Thompson said the person in Economic Development will shepherd this process, 1 and be a liaison for these vendors. 2 Commissioner McKee said he would like assurance of liability coverage for all possible 3 scenarios in order to protect the County. 4 Jeff Thompson said there is a host liquor liability policy, as well as a general liability 5 requirement by the applicant, which the risk manager will have to approve prior to the County 6 Manager doing so, which specifically indemnifies the County. 7 Commissioner Jacobs asked if the largest one-day fee, that one would have to pay to 8 use a county facility, could be identified. 9 Jeff Thompson said most events are not heavily charged. 10 Alan Dorman said $125/hour. 11 Commissioner Jacobs asked what happens if there is a difference in interpretation of 12 the weather, and an event going forward or not. 13 Jeff Thompson said this would be his responsibility, and staff would work with residents 14 for a common sense solution. 15 Commissioner Jacobs asked if he (Jeff Thompson) or the Manager have the flexibility 16 to waive a fee, if there is hardship. 17 Jeff Thompson said yes. 18 Chair Dorosin asked if this policy is for the three community centers. 19 Jeff Thompson said no, the policy is for any County facility that is available for public 20 use. He said the community centers are being added. He said as other properties are made 21 available, amendments will be brought forward to the BOCC to add these spaces onto the 22 policy. 23 Alan Dorman said the Manager has the right to waive/refund all fees due to inclement 24 weather. 25 26 A motion was made Commissioner Jacobs, seconded by Commissioner Burroughs for 27 the Board to amend the County's Facilities Use Policy to: 28 29 1) recognize and govern the recently renovated Cedar Grove, Efland Cheeks and Rogers 30 Road Community Centers; 31 2) update reservation, operations, and cancellation processes; 32 3) update the Fee Schedules for non-Parks and Recreation spaces; 33 4) address the requirement to ensure adequate meeting space for advisory and quasi-34 judicial boards according to the Advisory Board Meeting Overflow Policy, dated 35 November 1, 2016; and 36 5) update the guidelines regarding the availability and sale of alcoholic beverages on 37 County premises. 38 39 Commissioner Price said she would like the policy to charge a minimal administrative 40 fee if a group has to back out at the last moment, since many groups are non-profits. She 41 proposed this as a friendly amendment. 42 Jeff Thompson said public purpose entities are not charged for uses. 43 Commissioner Price said non-profits are charged. 44 Alan Dorman said no they are not and this is more of a charge for people using facilities 45 for weddings; not for non-profits. 46 Commissioner Price withdrew her friendly amendment. 47 48 VOTE: UNANIMOUS 49 50