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Attachment 5 376 <br /> DRAFT <br /> Excerpt of Minutes <br /> 1 MINUTES <br /> 2 ORANGE COUNTY PLANNING BOARD <br /> 3 NOVEMBER 1,2017 <br /> 4 REGULAR MEETING <br /> 5 <br /> 6 <br /> 7 MEMBERS PRESENT: Lydia Wegman (Chair),At-Large Chapel Hill Township Representative; Tony Blake (Vice-Chair), <br /> 8 Bingham Township Representative; Patricia Roberts, Cheeks Township Representative; Paul Guthrie, At-Large <br /> 9 Chapel Hill Township; Kim Piracci, At-Large; Township; Alexander Gregory, Chapel Hill Township Representative; <br /> 10 David Blankfard, Hillsborough Township Representative; Randy Marshall,At-Large; <br /> 11 <br /> 12 MEMBERS ABSENT: Buddy Hartley, Little River Township Representative; Laura Nicholson, Eno Township <br /> 13 Representative; Andrea Rohrbacher, At-Large Chapel Hill Township; Donna Coffey, Cedar Grove Township <br /> 14 Representative; <br /> 15 <br /> 16 STAFF PRESENT: Craig Benedict, Planning Director; Perdita Holtz; Planning Systems Coordinator; Ashley Moncado, <br /> 17 Planner II; <br /> 18 ***** <br /> 19 AGENDA ITEM 7: PLANNING BOARD POLICIES AND PROCEDURES - To review proposed edits and make a <br /> 20 recommendation to the BOCC on amendments to the Planning Board Policies and Procedures <br /> 21 in regards to public hearings. This item is to be part of the UDO amendments scheduled for <br /> 22 the November 14, 2017 quarterly public hearing (reviewed by the Planning Board on October <br /> 23 4). <br /> 24 PRESENTER: Ashley Moncado, Planner II <br /> 25 <br /> 26 Ashley Moncado reviewed the abstract. <br /> 27 <br /> 28 Lydia Wegman stated concern with Section 4.E.2 stating Planning Board members shall attend only two public <br /> 29 hearings. She stated interest in increasing the number. <br /> 30 <br /> 31 Patricia Roberts recommended that Planning Board members can assign each other to public hearings so that there <br /> 32 is always a Planning Board member at the public hearings. This is something that can be agreed amongst the Board <br /> 33 and not something that needs to be written down. <br /> 34 <br /> 35 Tony Blake stated that it could be determined based on the Planning Board member's represented district. <br /> 36 <br /> 37 Randy Marshall recommended that can be discussed and decided at the Planning Board meeting before the public <br /> 38 hearing in order to make sure there will be representation at the public hearing. <br /> 39 <br /> 40 Paul Guthrie asked how far in advance will members to be given a list of items that will be presented at the public <br /> 41 hearing. <br /> 42 <br /> 43 Craig Benedict responded about a month due to advertising requirements. He continued, based on discussions with <br /> 44 the County Attorney and County Manager's Office we would have about a month to let the BOCC know what items <br /> 45 would be coming the following month. <br /> 46 <br /> 47 Lydia Wegman asked if it was staff's hope that there would be only one public hearing a month. <br /> 48 <br /> 49 Ashley Moncado responded that public hearing items would be scheduled for the first BOCC meeting of the month <br /> 50 with our agenda deadline schedules; however, there are some things that are out of staffs control which may cause <br /> 51 an item to go to the second BOCC meeting of the month. <br /> 52 <br /> 53 Lydia Wegman requested to discuss the number two with legal staff. <br /> 1 <br />