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19 <br />improvements may result in dismissal. <br />See new <br />In administering this policy, department heads <br />4.1 <br />and /or supervisors should be aware that, in part, the <br />intent of this policy is to assist and promote <br />improved employee performance, rather than to punish. <br />See new <br />4.3.1 Oral Warning The Department Head and /or <br />Appendix 1 <br />supervisor is responsible for assuring the <br />Item 1 <br />satisfactory performance of work assigned to <br />their department. When, in the judgment of the <br />department head and /or supervisor, <br />unsatisfactory performance occurs, then <br />use of the disciplinary process may be <br />appropriate. <br />In a private discussion with the employee, <br />the supervisor shall do the following: <br />-new Item <br />(1) Inform the employee that this is a warning, <br />lb (1) <br />and not some other nondisciplinary process <br />such as counseling; <br />-new Item <br />(2) Inform the employee of the specific <br />lb (2) <br />performance deficiencies that are the basis; <br />-new Item <br />(3) Tell the employee what specific <br />1b (4) <br />improvement must be made to correct the <br />unsatisfactory performance; <br />-new Item <br />(4) Let the employee know what time is <br />lb (5) <br />being allowed to make the required improvement; <br />-new Item <br />(5) Tell the employee of the consequences of <br />1b (6) <br />failing to make the required improvements; <br />-new Item <br />NOTE: It is a recommended personnel practice <br />lb (3) <br />to allow the employee to respond to the <br />specific reasons for the warning. In some <br />cases the response may affect the department <br />head and /or supervisor's decision on whether <br />to discipline the employee. Supervisors <br />should also record.,the:, date and specifics of <br />the warning for possibld-future use. <br />New <br />4.3.2 Written Warning In a -.private meeting with <br />Appendix 11 <br />the employee the department head and /or <br />Item 2 <br />supervisor shall: <br />(1) Conduct a disciplinary conference with <br />the employee; this disciplinary conference <br />should follow the same steps as set forth for <br />an oral warning; <br />(2) Tell the employee that they will <br />receive a written warning covering all <br />