Agenda - 06-27-2006-5s - Laserfiche WebLink

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z Additionally a more expensive system for the 911 Call Center was specified than originally planned to provide better indoor air quality, and the emergency power distribution system was upgraded to include all HVAC system components on the generator. Design specifications were prepared in consultation with EMS, Public Works and Purchasing Department staff, and bids were solicited twice in October 2005, with Comfort Engineers being the sale respondent in the final solicitaticn. The lowest responsive bid for the HVAC replacement system, at $298,500, was received from Comfort Engineers of Durham, This bid exceeded available funding for the project. Staff, working in conjunction with Reece Noland & McElrath, revised the scope of work to include only HVAC improvements and including only the most critical basement level, and re-bid the project in June 2006. Lighting improvements will be completed using in-house staff. A system developed by Mitsubishi Corporation, the City Multi, was specified. The lowest responsive bid for the HVAC replacement system for the basement level, at $110,000, was received from Warren Hay Mechanical Contractors, Inc,, of Hillsborough. The Mitubishi system offers greater energy efficiency than a traditional system, and has the benefit of offering greater zone control. FINANCIAL IMPACT: On June 23, 200.5, the Board approved an EMS/911 Center Capital Project Ordinance that totaled $315,000 and included funding for HVAC system replacement, parking Ict improvements, and floor covering replacement. Recent work on parking areas has eliminated the current need for paving of parking areas. Staff is recommending that $110,000 be used far HVAC system replacement, Project management by Reece Noland & McElrath, is included under their existing contract. Funding for the project comes from 2004 two-thirds net debt reduction bonds, RECOMMENDATION(S): The Manager recommends that the Board award a bid for replacement of the HVAC system for the basement level only at the EMS 911 Center to Warren-Hay Mechanical Contractors in the amount of $110,000; and authorize the Chair to sign a contract, contingent upon staff and Attorney review.