Agenda - 11-04-1991 - Laserfiche WebLink

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r 2 Section 7.13 of the County's specifications call for the following: "Redundant base station interface controllers shall be provided for five (5) designated critical communications channels. In the event of a failure of the primary control card, switch -over to a "hot standby" controller shall be automatic with no dispatcher intervention required." Radio Communications of Cary responds as follows: Comply with minor exception. The "hot standby" redundancy will be available in July, 1992." * *Note: Upon request for clarification, Radio Communications of Cary later changed the software availability time to February 1, 1992. The primary issue becomes, does the equipment, as bid, meet the specifications. Consensus among all evaluators and others indicate that it does not. This issue is not a technicality that we could elect to waive, since the absence of this feature on the consoles directly affects how they function. The result is that the Radio Communications bid is rendered non - compliant to the specifications. Further, we have shared our concerns with the staff at the Institute of Government. They confirm that it would be inappropriate to award the bid to Radio Communications of Cary since the equipment, as bid, was not in compliance with specifications and to allow their bid to be changed to reflect an earlier availability date would be considered alteration of the bid, which is not acceptable. In view of the problems uncovered, an evaluation was conducted on the next high bid, Motorola. As you are aware, Motorola basically met specifications during the last round of bidding, with the exception of the manner in which the instant replay recorders functioned. The recorders offered as part of this bid provide voice playback on two different channels, and therefore meet our specifications. It is the opinion of all evaluators of this bid that the Motorola bid is compliant and should be recommended for award. During the October 29 work session, clarification was requested on the following issues: 1. The availability of parts for the specified 20 year period; and 2. Whether the equipment being purchased by the County was the latest model in production and was not a model scheduled to be phased out of their product line.