Agenda - 09-03-1991 - Laserfiche WebLink

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6 that each may do a certain task a slightly different way and the specifications had to permit all of them to bid. He gave several examples. He explained that the low bid complied with the requirement of the specifications and that they indicated on a paragraph by paragraph basis whether or not they comply. He gave an example with the load that a console can hold. In his opinion this is not a significant deviation from the specifications to require the County to spend additional money for providing. No one can meet all the exact features of a good specification. Commissioner Insko clarified that when a bidder makes a bid on a specification where they are making their bid on something that does not meet the specifications, then they are required to identify those by paragraph and describe how they don't meet the specification. Reid Whitten indicated that the specification requires that they give the County in their bid response a paragraph by paragraph statement. If they say they comply, then when the time comes to inspect the equipment they have installed they must comply because they stated in their bid that they complied. Everyone who bids understands that they can modify the specification as long as they explain and identify the modification. Pam Jones explained that the bid is evaluated on the price, the intent of the specifications, and if it is in the best interest of the County. From a functional perspective it is evaluated in terms of doing the job but still meeting the intent of the evaluation. Motorola did not change their response but clarified items paragraph by paragraph that they met the specifications. Reid Whitten gave another example of how Motorola met the specifications regarding program buttons. Motorola could expand to 127 instead of 128. That is considered to be acceptable. No one can be expected to meet all aspects of the specifications. He further explained that the patch channels were part of the specifications but that the EMS matrix was not part of the specifications. Pam Jones explained the process that was followed prior to preparing the final specifications. She emphasized the specification was not changed, but there is a tolerance to any specification. It was the consensus of the Board to delay approval of this contract for additional information on those items that did not meet the specifications. This will be placed on an upcoming agenda. C. VACATION AND SICK LEAVE REVISIONS TO THE PERSONNEL ORDINANCE Motion was made by Commissioner Insko, seconded by Commissioner Halkiotis to approved those revisions to Article IV, Section 5. 0 for vacation leave and Article IV, Section 6 for sick leave as presented by the Personnel Director and as recommended by the County Manager, effective October 1, 1991. VOTE: UNANIMOUS D. SPIRIT HILL SUBDIVISION This property is located on the northwest side of Palmer's Grove Church Road. The tract is zoned Agricultural Residential and designated Agricultural Residential in the Comprehensive Plan. Ten new lots are proposed out of 11.85 acres. Each lot will have an individual well and septic tank.