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1 <br /> TRAINING <br /> The Division of Social Services shall develop and make <br /> available for the team members on an on-going basis training <br /> materials which address the role and function of the Child <br /> Protection Team, confidentiality requirements , an overview of <br /> child protective services law and policy , and team record <br /> keeping. The Director will assure that training materials <br /> are made available to team members . . <br /> CONFIDENTIALITY <br /> The Director is authorized to share with the Community Child <br /> Protection Team any information available to him that is <br /> needed by the team in the execution of their duties as <br /> defined in the Duties and Responsibilities Section of this <br /> policy. Each team member and invited participant shall sign <br /> a statement indicating their understanding of and adherence <br /> to confidentiality requirements including the possible civil <br /> or criminal consequences of any breach of confidentiality. <br /> Members of the team who have access to client information and <br /> fail to comply with the rules in this section shall be denied <br /> access to confidential information and subject to dismissal <br /> from the team. Any invited participant who is given access <br /> to client information during the team review and fails to <br /> comply with the rules in this section shall be denied future <br /> participation in team reviews . The Director shall not share <br /> any information which discloses the identity of individuals <br /> who have reported suspected abuse or neglect to the County <br /> Department of Social Services. <br /> RECORD KEEPING <br /> The Director is required to maintain lists of participants <br /> for each meeting of the Community Child Protection Team and <br /> confidentiality statements signed by the team members and <br /> any invited participants . These records will be maintained <br /> according to the standard record retention schedule . Cases <br /> receiving child protective services at the time of the review <br /> shall have an entry in the child or family record to indicate <br /> that the case was reviewed by the team and the date of the <br /> review. Additional documentation is , not prohibited . No <br /> Community Child Protection Team member will retain or <br /> maintain any records pertaining to individual clients. <br /> Full and accurate minutes will be kept of the meetings , <br /> excluding any executive sessions, and will become public <br /> records. No information which would identify specific cases <br /> will be included in the minutes . All case discussion will <br /> occur in executive session . <br />