Agenda - 08-20-1991 - Laserfiche WebLink

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ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No VIII -A ACTION AGENDA ITEM ABSTRACT Meeting Date: August 20, 1991 SUBJECT: Purchase of Phase II Optical Imaging System ------------------------- - - - - -- DEPARTMENT: Purchasing & Central Srvs PUBLIC HEARING YES NO x ATTACHMENT(SS) INFORMATION CONTACT- David Cannell 1991 -92 Budget Amendment #2 Information Networking Project TELEPHONE NUMBER Capital Project Ordinance Hillsborough 732 -8181 Chapel Hill 968 -4501 Mebane 227 -2031 Durham 688 -7331 PURPOSE: To authorize the purchase of equipment for Phase II of the optical Imaging System for the Register of Deeds Office and to appropriate funds in the capital projects fund for this purchase. BACKGROUND: At the April 17, 1990, BOCC meeting a bid was awarded to GENESYS DATA SYSTEMS for two stand alone workstations of the Optical Imaging System for the Register of Deeds Office. The pricing contained in that bid was extended twelve months from the date of the award. SOUTHEASTERN MICROFILM (The distributor for GENESYS) and GENESYS have agreed to honor the pricing contained in the bid for an additional twelve months. The cost of the equipment for Phase II is $44,103.00 The purchase of this workstation would be the second phase in the County's conversion to optical imaging. The system will be comprised of one (1) stand alone workstation consisting of; a CPU, monitor, scanner, optical disk drive, laser printer and all necessary software. The C.I.P. includes in the Information Networking account in future years, funds to purchase additional optical disk equipment in the Register of Deeds Office. Because of space limitations and the upcoming move by the Register of'Deeds into the Government Services Center, it has become important to accelerate this project. In order to do so, we propose increasing the Information Networking project by $44,103. This action will increase this project budget from $570,087 to $614,190. These funds would be allocated from the Capital Projects Reserve Account fund balance. RECOMMENDATION: The Manager recommends that the Board of Commissioners approve the purchase of one stand alone workstation at a cost of $44,103 from SOUTHEASTERN MICROFILM INC., and that the Board approve the attached capital project ordinance and budget amendment.