Agenda - 06-03-1991 - Laserfiche WebLink

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3 Page 2 NC SERVICE AGREEMENT II. SERVICE PROVIDED: Contractor agrees to provide the following service to the County: (a) Contractor will correctly mail, by First -Class mail, food stamp coupons to clients designated by the County at the addresses furnished to the Contractor by the State FSIS or by phone calls from the County. (b) Contractor will, within 24 hours of receipt of the same from the County, make any and all changes of the mailing lists to comply with the applicable changes submitted to ensure the correct mailing to clients at changed and corrected addresses. (c) The Contractor will complete and deliver, between the 15th -20th, a monthly FNS -250 report to the County for certification and forwarding to the State Office. The Contractor will complete a daily Cashier's Reconciliation Report (CDRR) and forward same to the County along with a copy of the issuance register. The Contractor shall also provide to the County monthly CCI -3 (DSS -8638) and such information needed by the County to complete reports as may be required. (d) In order to deter thefts, Contractor will stagger the dates of mailing of coupons by date and zip code according to instructions from the County. (e) Performance of service will be conducted in a manner to ensure the confidentiality of information, data, instruments, documents, studies, and reports given to Contractor to use or prepared by the Contractor for the County. (f) Approved vault storage for coupons while in possession of Contractor. Vault equipped with electronic motion sensors which are monitored 24 hours per day when facility is closed. (g) Contractor will place one stuffer per quarter at no cost to County. Additional stuffers will be placed at a minor expense to County. III. LIABILITY: Inasmuch as the County is liable to the State of North Carolina for any unauthorized coupon issuances or coupon thefts and for any coupon shortages or losses for whatever cause, including, but not limited to, loss due to erroneous mailings, the Contractor agrees that it shall be liable to the County in like manner and amount and shall hold the County harmless from claims of the State arising from any such cause; the Contractor further agrees: (a) That it will maintain in full force and effect during the term of this contract, or any renewal or extension thereof, such insurance or bond, and in such amount, as the County may require to indemnify the County against any theft of coupons while they are in the actual or constructive possession of the Contactor, its agents and employees, and against any loss or shortage of coupons or other loss arising out of any act or omission of the Contractor, its agents and employees.