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FORM -RC -3C <br />NORTH CAROLINA DEPARTMENT OF CULTURAL RESOURCES <br />DIVISION OF ARCHIVES AND HISTORY, RECORDS SERVICES <br />REQUEST FOR CHANGE IN RECORDS SCHEDULE <br />INSTRUCTIONS: Use this form to request a change In the records retention and disposition schedule <br />governing the records of your agency. Reproduce locally as needed, and <br />each change desired. Send signed original to Records Services Branch, Diviislone of Archives eand History, for <br />109 E. Jones Street, Raleigh, NC 27611. <br />and submitted to the Director of the Division of Archives and fHist A primed aof your will de prepares <br />supervising state n If �, the head of your agency, the <br />agency appropriate, or the Chairmen of the Board of County Commissioners for approval. <br />On approval their signed Copies of the amendment will be furnished to all parties for insertion In their <br />copy of the schedule. <br />CHMSE REQUESTED (Check one) <br />Add new item X Delete existing item Change retention <br />9 period <br />NAW OF COUNTY AND AGENCY <br />Orange County <br />Register of Deeds Office <br />TITLE OF RECORDS SERIES IN SCHEDULE OR PROPOSED TITLE <br />Births (1968 - Current) <br />(1968 Vol. 51 - 1991 - Vol. 70 plus all day-forward certificates) <br />SCHEDULE REFERENCE ( I f any) Begin witH current births and work ac and converting to <br />optical imaging <br />Page Item number 55 volumes <br />currently None <br />INCLUSIVE DATES OF RE03RDS VOLUTE OF RECORDS IN LINEAR INCHES <br />1968 - day forward from 1/1/91 55 volumes 4 <br />DESCRIPTION OF RECORDS <br />Currently these records are filed in flat file cabinets in file folders of fifty <br />(50) documents per folder. <br />PROP05ED RETENTION PERIOD — paper recor s <br />None after the records are converted to optical disk and secured by a microfilm <br />COPY. <br />REASON FOR CHANGE <br />Orange County needs to conserve floor space and is implementing an optical <br />imaging system for all of its records. The project began with LTCC filings, <br />vital statistics (births) will be the next documents converted. The county plans <br />to convert death and marriage records at some future date. <br />FBetey/TJune I GNAT RE OF REQUESTER TELEPFIONE NUU6ER DATE <br />Haye 919 -732 -8181 ext. 2676 3/15/91 <br />3 <br />