Agenda - 03-20-1991 - Laserfiche WebLink

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A 1 ORANGE COUNTY BOARD OF COMMISSIONERS Action Agenda Item No. V- E ACTION AGENDA ITEM ABSTRACT Meeting Date: March 20, 1991 911 EXPANSION PROJECT; HEARING REGARDING RETURN OF BID SECURITY TO RURAL PLUMBING AND HEATING COMPANY DEPARTMENT: PURCHASING & CENTRAL SRVS. PUBLIC HEARING YES: NO: XX ATTACHMENT(S): INFORMATION CONTACT: PAM JONES LETTER OF REQUEST TO WITHDRAW EXT 2652 WORK PAPERS OF RURAL P & H Telephone Number - ARCHITECT'S RECOMMENDATION Hillsborough - 732 -8181 Chapel Hill - 967 -9251 Mebane - 227 -2031 Durham -688 -7331 PURPOSE: To receive evidence regarding error in bidding from Rural Plumbing and Heating Company. To consider release of bid security. BACKGROUND: On March 4, 1991 the Board authorized the withdrawal of a bid from Rural Plumbing and Heating Company for work proposed on the 911 Center Expansion Project. G.S. 143 -129.1 requires the County to conduct a hearing prior to release of the bid security which presents evidence that the bid was based upon a mistake which constituted a substantial error. The evidence must show the following: 1. The bid was submitted in good faith; 2. The Bidder has submitted credible evidence that the mistake was clerical in nature rather than an error in judgement; 3. The error was due to an unintentional and substantial arithmetic error or an unintentional omission of a substantial quantity of work, labor, materials or services made directly in the compilation of the bid. The Architect has reviewed the bid with Rural Plumbing and Heating and is satisfied that the aforementioned conditions were met and that the bid price was based on a substantial error. The statute further states that the bid may be withdrawn without forfeiture of the bid security if the bid was based upon a mistake. RECOMMENDATION: Approve the return of the bid security to Rural Plumbing and Heating; and authorize the Director of Purchasing and Central Services to notify Rural Plumbing & Heating in writing of the decision.