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ORANGE COUNTY 1 <br />BOARD OF COMMISSIONERS <br />Action Agenda <br />ACTION AGENDA ITEM ABSTRACT Item No. )L <br />Meeting Date: January 22, 1991 <br />SUBJECT: Video /Audio Contract for 24 -Hour Courthouse <br />-------- -------------- - - - --- <br />ARTMENT: Manager PUBLIC HEARING YES: NO: X <br />ATTACHMENT(S): - -- INFORMATION CONTACT: Manager's - Office <br />Proposal Ext. 2300 <br />Correspondence from Southern Media TELEPHONE NUMBER - <br />Hillsborough - 732 -8181 <br />Chapel Hill - 968 -4501 <br />Mebane - 227 -2031 <br />Durham - 688 -7331 <br />PURPOSE: To enter into a contract with Southern Media Design -and - <br />Production Inc. for video and audio production services. <br />BACKGROUND: The computerized information project 1124 -Hour Courthouse" <br />formerly began in February, 1990. Since February the 24- <br />Hour Project Team has met regularly to implement the project. <br />The project team has developed a mission statement, conducted <br />individual meetings with all department heads, reviewed and <br />selected information, developed on- screen menu, programed <br />menu and information and identified the number of voice <br />videos needed. The project team has completed most of the <br />duties that can be accomplished without assistance. <br />In late Summer 1990 the project team solicited and received <br />proposals for video and audio production. Proposals were <br />received from VHS Productions and Southern Media Design and <br />Production. The project team interviewed representatives <br />from the two firms. Both proposals outlined costs for pre- <br />production, production, and postproduction of video and audio <br />components of the 24 -Hour Courthouse Project. VHS <br />Productions submitted a bid of $34,850. Southern Media cost <br />totaled $22,240. In September, 1990 the project began <br />looking at cost reduction alternatives. The project team had <br />additional discussions with both firms, local television <br />stations, local cable companies, and UNC School of Radio, <br />Television and Motion Picture, and others. The project team <br />was impressed with Southern Media's superior proposal and <br />their ability to produce a turn -key product. After months of <br />exploring options the project team suggests entering into a <br />