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ORANGE COUNTY <br />BOARD OF COMMISSIONERS <br />Action Agenda <br />Item No. � <br />ACTION AGENDA ITEM ABSTRACT <br />Meeting Date: SEPTEMBER 4,- 1990 <br />SUBJECT: PROCEDURE FOR LOCAL TRAVEL EXPENSE REIMBURSEMENT <br />DEPARTMENT: COUNTY COMMISSIONERS <br />ATTACHMENT(S): NO <br />PUBLIC HEARING YES: NO: X <br />INFORMATION CONTACT: MOSES CAREY, JR. <br />CHAIRMAN <br />t4A1.44�(9)11= -f210�' - :4 I� <br />Hillsborough <br />- 732 -8181 <br />Chapel Hill <br />- 968 -4501 <br />Mebane <br />- 227 -2031 <br />Durham <br />- 688 -7331 <br />PURPOSE: To revise procedure for local travel expense reimbursement for <br />members of the Board of County Commissioners. <br />BACKGROUND: The level of reimbursement to Commissioners has ranged from <br />$30 to $80 per month which does not include out -of -area travel. Based on <br />this information, I ask that the Board consider changing the procedure for <br />paying local travel expenses for Commissioners. Currently, each <br />Commissioner is required to keep track of all local travel associated with <br />his /her role as Commissioner and submit an itemized request for <br />reimbursement in a timely manner. I ask that you consider the policy of <br />paying each Commissioner a local travel expense stipend to cover all local <br />travel. Each Commissioner would be taxed on this amount and can list all <br />local travel on his /her tax form as a deduction at the end of the year. <br />While this process does not eliminate the need to keep records, it <br />minimizes the time required for reimbursement and transfers the reporting <br />process to the end of the year. <br />Based on past experience, I would recommend $50 per month for <br />each Commissioner and $75 per month for the Chair. Each Commissioner will <br />have an opportunity at the beginning of each fiscal year to elect to be <br />reimbursed based on submission of periodic local travel expense <br />reimbursement requests or receive a set amount each month. Out -of -area <br />travel would continue to be handled as it currently is. Out -of -area means <br />greater than 30 miles from Orange County. <br />RECOMMENDATION(S): Approve this revision in procedure for reimbursement <br />for local travel expenses effective September 1, 1990. <br />