Orange County NC Website
Browse       Search
4) Unit cost may be adjusted upon <br />notification to the COG by the Concerned <br />Funding Agency of an adjustment in the <br />USDA rate of reimbursement for congregate <br />and home delivered meals. <br />5) Unit cost may be adjusted based upon an <br />increase or decrease in other resources <br />which affect the net service cost. <br />5. Compensation and Method of Payment. The Agency shall be <br />compensated for the work and services to be performed <br />under this Contract as set forth in Scope of Services <br />11FY91 Response to the Invitation For Hid" which is made a <br />part hereof. In no event, however, will the total <br />compensation and reimbursement,.;' if any, to be paid the <br />Agency under this Contract exceed the sum of the federal <br />and /or state funds as identified in Scope of Services. <br />The terms set forth in this Contract for payment, <br />continuation, or renewal are contingent upon the receipt <br />of funds by the COG. <br />The Agency may also receive reimbursement from the United <br />States Department of Agriculture (USDA) in the form of <br />surplus commodity food stuffs and /or cash. <br />a) Method of PayMent. COG will forward an interim <br />payment representing 80% of one - twelfth (1/12) <br />of the approved budget on or around the 28th of <br />each month. Reconciliation of these funds will <br />be based upon the actual performance for the <br />prior month and will take place upon the <br />receipt of the request for funds or the <br />Management Information System (MIS) Unit of <br />Service Report. All financial and MIS reports <br />must be submitted to the COG by the 5th <br />calendar day of each month. Funding will not <br />be requested if reports are received later than <br />the 9th calendar day. <br />b) Documentation of Expenses. Agency shall <br />maintain full and complete documentation of all <br />expenses associated with performing the Scope <br />of Services under this Contract. Expense <br />documentation shall include: time sheets for <br />each employee, showing time spent on services <br />for recipients; receipts for any supplies <br />purchased for use on this Contract; any <br />applicable subcontract expenditures; all <br />applicable overhead and indirect expenditures; <br />and such other documentation necessary to <br />substantiate overall costs of delivering the <br />contracted service (including Agency <br />contribution as_ well as amounts reimbursed by <br />COG). <br />C) Documentation of Service Recipients and <br />Confidentiality. It is expressly understood <br />and agreed that the report procedures <br />established by COG may include, but not be <br />limited to, the names and addresses of <br />individuals receiving services <br />